Enigma-IS has an exciting new opportunity for a detail-focused and highly organised Learning and Development Administrator to join our team! Our ideal candidate will have a strong background in administration and be confident in supporting the QSHE & Energy and Training Team needs. The primary focus of the role is supporting the Training Department to facilitate the administration, and organisation needs related to training activities.
We’re looking for a forward-facing individual to be the heart of our training centre’s front of house team. As the first point of contact, you’ll be responsible for creating a welcoming and positive atmosphere. The ideal candidate is a natural people person, with an outgoing and genuinely friendly demeanour. You should be proactive in engaging with customers, addressing their needs and ensuring every interaction is a memorable one.
At Enigma-IS we promote a vision with five core principles and values: Insight, Innovation, Inclusivity, Investment, and Integrity. As a Learning and Development Administrator, you’ll be expected to demonstrate these values in all working practices.
Please, Submit your CV online: https://www.enigma-is.com/submit-cv/
Main Duties and Responsibilities / Key Results Areas
* Ensuring all pre-training and post-training documentation and processes are followed and completed.
* Planning & scheduling all refresher certifications & accreditations.
* Ensuring administrative housekeeping accuracy and certifications are received.
* Managing training expenditure against raised POs, invoices, and budget forecasting.
* Linking LMS to keep training records accurate and valid.
* Tracking ‘Enigma-IS eLearning’ for all colleagues, ensuring all courses are followed up and completed.
* Providing the relevant training reports to stakeholders by linking to LMS (Learning Management System).
* Managing the sign-off process for new starters on the LMS.
* Overseeing the Training & Career Management inbox, answering or forwarding any new queries.
* Supporting the Apprentice & Training Manager with administration tasks; planning & scheduling training courses, events, accommodation, updating trackers and programme data.
* Supporting Induction with administration tasks; planning & scheduling sessions, events, accommodation, updating trackers and programme data, managing facilitators’ resources and rotas.
* Scheduling and managing IOSH training and development activities with stakeholders.
* Support functional administration tasks.
* Liaison with operational management teams to obtain evidence of training.
Knowledge & Experience
* Excellent attention to detail.
* A well-developed knowledge of training management techniques and processes with experience in evaluating the success of delivered programs and learning.
* Having a continuous improvement mindset.
* Experience in data entry and administration.
* An ability to work independently and follow a high–level outline.
* Excellent interpersonal skills with the ability to build trusted work relationships with the team and external stakeholders/providers.
* High level of initiative with a self-starter attitude.
* Communication skills across different cultures and with individuals at different levels of seniority.
* Excellent organisation skills, ability to handle and prioritise work methodically, and being conscious of working to high-quality standards.
* Train the Trainer skills and training delivery.
* Experience with the CITB financial levy and grant application process.
* Experience in Learning Management Systems to host eLearning and training events.
* Experience in the construction and industrial industries.
* Coordinating training events.
Work Location
Derby DE24 8AA
Start Date
1 st October 2025
Salary & Rewards
Pension: TBA % contributory by Company / Employee
Holidays: 25 Annual + 8 Days Bank Holiday
Hours of work: 37.5 Mon-Fri
Notice: 1-Month
Employment Basis: Permanent
Training & Education: A comprehensive personal training plan will be developed.
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