One of our long-standing clients who are known globally in the oil and gas industry, are looking to welcome an Operations Administrator to their team in Forfar.
The ideal candidate will provide a full range of administrative duties for the Operations department, working on multiple activities at the same time within tight timescales.
Key Responsibilities:
* Prepare all delivery and equipment notes.
* Daily use of MS Navision, ensuring records are constantly being monitored and updated.
* Type up In-House certification.
* Create DNV list and type up DNV certification.
* Create certification packs for sales orders.
* Monitor certification ensuring they are in date and registered correctly on the system
* Prepare Work Order job packs.
* Update personnel training and competency records.
* Prepare Cargo Summary Tickets.
* Review and file completed Purchase Orders.
* Portal updates for dispatches / returns.
* Send signed Equipment Returns Notes to customers.
* Complete Asset disposal process.
* Answer the main phone line and transfer calls in a professional manner.
* General admin duties across all departments when required.
Qualifications, skills and experience:
* National 5 pass in English & Maths.
* Previous administrative experience.
* Experience using MS Navision (desirable but not essential)
* Customer service skills.
* Good telephone manner.
* Ability to multitask and work well under pressure