Revenue, COGS & Receivables Administrator Songtradr UK and EMEA VACANCY: FULL-TIME Company Profile Songtradr is the world’s largest B2B music technology company, offering end-to-end music licensing, rights management, and direct-to-fan solutions. Through strategic acquisitions like MassiveMusic and Bandcamp, Songtradr empowers music creators and enables brands to connect with audiences through the power of music. Learn more at www.songtradr.com. Job Description We are looking for a Revenue, Cost of Goods Sold (COGS) and Receivables rockstar to come on board and join our Finance & Control team and manage the end to end revenue, billing, accounts receivable and COGS processes across our Songtradr businesses. We’re a fast growing multinational music technology group, who’s ramping up for the next stage of growth that we would like you to be a part of. If you have a passion for creating scaleable, efficient and robust systems and processes around transactions and working with creative teams to get the information you need, with high growth experience and a can do attitude, then we would love to see you apply. Main Job Duties Your role would include, but not be limited to the following: Billing and Invoicing Generating and Issuing Invoices and credit notes: Creating and sending accurate invoices and credit notes to clients for goods or services rendered, ensuring all details are correct according to sales agreements and company policy. Maintaining the Billing System: Keeping the billing system up-to-date with current customer information, pricing, and payment terms. Handling Billing Inquiries: Responding to customer questions and resolving any issues or discrepancies related to their invoices. Advising the operational teams : correct billing and COGS processes and supporting them to provide the right information 1st time Credit Checking : New client credit checks and ongoing credit checking and escalation to Head of Financial Operations in order to set appropriate credit limits Indirect taxes and compliance - ensuring the correct sales taxes and withholding taxes are added to all billing Updating CRM Tools - working with sales and operational teams to collaborate on updates where required Client Payment Processing and Reconciliation Processing Monies received: Receiving and accurately applying monies from customers to their accounts. This includes various methods such as checks, credit cards, wire transfers, and direct debits. Reconciling Accounts: Matching monies received with corresponding invoices to ensure financial records are accurate. Assisting Bank Reconciliations : Although not responsible for the monthly bank reconciliations, they are responsible for matching customer monies received to relevant invoices and attaching any remittance advices into Quick Books in a timely manner Managing the AR Ledger: Maintaining a clear and organized record of all money owed to the company. Managing any unreconciled and remaining balances and undertaking the FX revaluation processes in the Accounts Receivable ledger. Collections and Debt Management Monitoring Overdue Accounts: Tracking and identifying past-due invoices using accounts receivable aging reports. Following Up on Collections and Presentation of Overdue debts: Proactively contacting clients about overdue payments through professional and persistent communication (phone calls, emails, or letters) and maintaining tracking records for escalation and monitoring with operational teams and presentation at monthly operational meetings. Escalating Unresolved Accounts: Referring overdue accounts to your leading and designated operational leader initially and to a debt collection agency when necessary. Confirmation of Payment: Informing the Payables & Expenses team once revenue invoices have been paid and associated Cost of Golds sold invoices are cleared for payment. Cost of Goods Sold Responsible for recording accurate and complete cost of goods sold accruals and accounting entries and matching of invoices and resolving of discrepancies Oversight of the Cost of Goods sold processes to ensure cost of goods sold are accurate and complete from the project teams. Ensuring accountants are fully informed of the process and importance and impact of correct CoGs accruals Invoice Processing and Matching of all Cost of Goods Receipt invoices against the accruals and managing any discrepancies Indirect taxes and compliance - ensuring the correct sales taxes and withholding taxes have been applied on sales invoices and COGS invoices in light of withholding tax obligations for the end to end transaction Reporting and Administration Closure of revenue, deferred revenue, accrued and deferred costs in conjunction with the entity accounting team where required. Reconciliation of detailed ledgers to trial balances and source systems e.g CRM and Hubspot Closure of the COGS and Accounts Receivable ledgers at month end and reconciliation of detailed ledgers to trial balances and source systems e.g CRM and Hubspot Preparing Financial Reports: Generating reports for management on the status of accounts, including aging reports, collection progress, and cash flow forecasts. Maintaining Records: Organizing and filing all invoices, payment records, and related correspondence for easy access and audit purposes. Assisting with Audits: Providing documentation and support for internal and external audits. Controls - ensuring all processes and controls are in compliance with finance policies and procedures Contributing to Process Improvement: Identifying opportunities to streamline and improve the billing and collections and COGS processes for greater efficiency and scalability in a global environment. We are a fast moving business and other activities and projects will be assigned as required Desired Skills & Experience 2 years experience in a similar role, revenue processing and debt collection. Strong process adherence and financial controls experience Strong organisational skills High Attention to Detail Confidentiality Strong collaboration skills and communication skills Strong ability to manage internal and external stakeholders Our Three Core Values Lead with Music It’s our compass and our passion. We champion creativity by putting artists, brands and fans first, balancing artistic integrity with bold commercial ambition. Perform as One Band United by purpose and trust. We aim high, knowing that collaboration, community, and doing it for the right reasons drives success for everyone. Own Your Voice We listen deeply and speak honestly. We value time, welcome diverse perspectives, and keep the rhythm of open, transparent communication alive. Employment Full time. What do you get in return? Inspiration, knowledge, career development, on top of our financial package. You’ll also be working with an international bunch of remarkable musically-infused individuals. On this note, please know that Songtradr is an equal opportunities employer. Applicants will not be excluded on the grounds of sex, gender reassignment, pregnancy, maternity, race, marital status, diversity of thought, disability, age, religion, belief, or sexual orientation. And if you need any specific adjustments to be made throughout our recruitment process, please feel free to let us know. If after reading this you know this is the perfect role for you, please apply via THIS LINK and make sure you include your resume and a brief summary of the professional achievement you are most proud of to date. We look forward to hearing from you!