To provide administration support to the Facilities Department, including maintenance of staff records, databases, and payroll software, actioning first-line staff enquiries and external communication.
Kettering General Hospital NHS Foundation Trust is on an exciting journey with all divisions committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered a Group Model with neighbouring Northampton General Hospital NHS Trust and become University Hospitals of Northamptonshire (UHN).
As part of this collaborative approach, there may be a requirement for you to work across both the Kettering and Northampton hospital sites, depending on the needs of the service.
Our Excellence Values
* Compassion
* Accountability
* Respect
* Integrity
* Courage
We want to recruit the best people to deliver our services across UHN and help to unleash everyone's full potential. UHN encourages applications from people who identify from all protected groups.
Detailed Job Description and Main Responsibilities
* Provide administration support to the Facilities department.
* Provide a reception service and effective communication links, answering all enquiries in a professional manner, acting on, or managing communication as required.
* Maintain departmental training records, identify outstanding training obligations and schedule appropriate courses.
* Maintain departmental attendance records. Monitor sickness absence and schedule sickness review meetings involving external stakeholders.
* Management of departmental diaries.
* Arranging and administrating agendas for meetings, minute taking, writing letters from notes and general typing.
* Maintain departmental annual leave records, providing accurate information to staff.
* Create online purchase orders to support the procurement of department commodities.
* Receipt of procured items, checking against invoices.
* Ensure rosters are accurately entered onto Health Rostering software.
* Liaise with external departments incl. Pay Roll and the Rostering Team in order to administrate pay, annual leave and address sickness/pay queries.
* Liaise with external organisations/companies to arrange equipment maintenance visits and enquiries including chasing their progress.
* Administrate departmental audit data to ensure compliance with industry guidelines.
* Manage departmental records and personnel files as required.
* Maintaining Audit software, ensure all data is relevant and up to date.
* Support new starter administrative staff to the facilities admin team.
* Provide absence administration/payroll cover across all facilities services as necessary.
* Assist with workload peaks within the Facilities department.
We are an equal opportunities employer, which aims to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.
Important Notes:
We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
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