Role Overview
An exciting opportunity has arisen for an experienced Office Assistant with strong administrative skills and an interest of Financial Compliance to join our rapidly growing IDB (Inter-Dealer Broker) firm in the heart of the City.
You will provide daily support to the Management Team, handling a variety of Compliance, Finance, HR, and general office management duties. This is an office-based role, so we are looking for someone who lives in London and/or is comfortable commuting.
We are seeking a proactive individual who is willing to roll up their sleeves and is comfortable wearing multiple hats, as the role combines administrative responsibilities with exposure to compliance. Training will be provided, making this a fantastic opportunity for anyone looking to build a career in Compliance.
In return, we offer a competitive salary, health insurance, and the chance to attend fantastic office events with a great team.
Key Responsibilities
Office Management:
- Act as the main point of contact for office-related queries
- Working closely with the finance department, e.g. obtaining expense approvals, providing them with purchase invoices and receipts for processing
- Ordering office supplies and stock control
- Deal with routine correspondence, general departmental queries, administrative tasks
- Arranging employee travel requirements using our Travel Management Platform
- Maintaining the office tidiness and arranging for any necessary repairs, liaising with the building management team
- Recording and processing employee expenses and claims
- Support client and internal events
Compliance:
- Onboarding new joiners as per regulatory requirements, conducting background checks, drafting Fit and Proper assessments for the Compliance Officer (training will be provided)
- Maintaining compliance training records
- Manage staff annual compliance declarations.
- Assist with undertaking tasks from the Compliance Monitoring Programme
- Onboarding new counterparties, daily due diligence alert checks
- Supporting the Compliance Officer with various compliance tasks
Skills & Experience
The successful candidate must meet the following requirements:
- Previous experience in office management, HR, or an administrative role.
- A bachelor’s degree.
- Some knowledge of financial compliance (preferred, but not essential – full training will be provided).
- Proficiency in Microsoft Office, including Excel, Word, Outlook 365, and PowerPoint.
- Excellent organisational skills and attention to detail.
- Strong communication skills, including exceptional written and spoken English.
- The ability to remain calm and effective in high-pressure situations.
- A genuine interest in pursuing a career in Compliance.
- The right to work in the UK.
- Knowledge of foreign languages is an advantage.
Key Attributes
- Proactive and solution oriented.
- Approachable, collaborative, and team focused.
- Strong problem-solving abilities.
- Capable of managing multiple priorities in a fast-paced environment.
Job Type: Permanent, with a 3-month probation period
Ideal Start Date: Immediate