ABOUT US
We are a leading events, creative and travel agency with a highly dynamic in-house studio. Our studio team is instrumental in conceptualising and delivering the visual and creative elements for a diverse portfolio of events, ranging from large-scale conferences and corporate activations to bespoke brand experiences. We pride ourselves on innovation, precision, and delivering exceptional quality for our global clientele.
THE OPPORTUNITY
We are seeking an experienced and highly organised Project & Resourcing Manager to join our dedicated studio team. This pivotal role will be responsible for the efficient planning, execution, and resource allocation of all studio projects, ensuring seamless delivery of creative assets that align with our strategic objectives and client expectations. If you possess a strong blend of project management expertise, strategic thinking, and a passion for creative delivery within a fast-paced environment, we invite you to apply.
KEY RESPONSIBILITIES
Project Management & Delivery:
* Develop and manage comprehensive project plans, timelines, and milestones for all studio-driven initiatives, from initial brief to final delivery.
* Monitor project progress, identify potential risks, and implement proactive solutions to ensure projects remain on schedule and within budget.
* Facilitate efficient workflow within the studio, ensuring timely delivery of creative assets (e.g., graphics, animations, video content, technical drawings).
* Act as the primary liaison between the studio team, event managers, and clients, ensuring clear communication and accurate interpretation of briefs.
Resource Management & Optimisation:
* Strategically allocate inhouse studio team members from as well as contract or freelance team across global locations (designers, animators, editors, technical specialists) to projects based on skill sets, availability, and project priorities.
* Continuously monitor studio capacity and workload, identifying and addressing any potential bottlenecks or resourcing gaps.
* Implement and refine resource planning tools and methodologies to enhance efficiency and productivity.
Financial Management & Reporting:
* Oversee project budgets, tracking expenditure, and providing regular reports on financial performance.
* Identify opportunities for cost efficiencies without compromising quality or project objectives.
Process Improvement & Quality Assurance:
* Contribute to the continuous improvement of studio workflows, processes, and best practices to enhance efficiency and quality.
* Ensure all creative outputs adhere to brand guidelines, technical specifications, and the highest standards of quality.
Team Collaboration & Leadership Support:
* Foster a collaborative and productive working environment within the studio team.
* Support the Design Director in team management, performance monitoring, and professional development initiatives.
SKILLS AND EXPERIENCE
* Proven Experience: A minimum of 3 years of progressive experience in project management and resource scheduling, ideally within a creative agency, in-house studio, events company, or similar fast-paced creative environment.
* Organisational Excellence: Exceptional organisational skills with a meticulous attention to detail and the ability to manage multiple complex projects simultaneously.
* Great communication: Superior interpersonal and communication skills, capable of effectively engaging with diverse stakeholders, from creative professionals to senior management and clients.
* Technical Acumen: Proficient in project management software (e.g., Asana, Monday.com, Jira, Trello) and resource planning tools.
* Problem-Solving Capability: A proactive and analytical approach to problem-solving, with a demonstrated ability to anticipate challenges and implement effective solutions.
* Adaptability: Proven ability to thrive in a dynamic, deadline-driven environment while maintaining composure and a positive attitude.
* Financial Literacy: Strong understanding of budget management and cost control principles.
* Client-Centric Mindset: A strong commitment to delivering high-quality results that meet and exceed client expectations.
WHY TOTAL MANAGEMENT
We strive to be an equal opportunity employer, providing career development and growth with competitive salaries. We have an employee focused culture with various social events and active employee engagement.
WHAT IS ON OFFER
* Competitive salary
* 25 days annual leave plus bank holidays
* Hybrid working, 4 days in the office and 1 day from home
* Additional 14 days per year work from home
* Medicash medical based benefit scheme
* Tech & Cycle Scheme
* Preferential Travel Rates
* Monthly Pay Day Meals & Company Socials