Tetra Tech is looking for a Receptionist to join our fast paced Belfast office. This role is pivotal to the smooth-running of the office!
You will be the face of the Belfast Tetra Tech office; the first-person visitors and internal colleagues see when they walk through the door. The role requires effective organisational skills and excellent team working to ensure the operations team workload is processed according to requirements and escalated where appropriate in order to maintain service levels.
This is a part time role, the hours are 8am to 2pm Monday to Friday.This is a one-year fixed term contract, however there may be possibility for extension.
Role Responsibilities:
Meet & Greet anyone who walks through the door
Answer inbound calls and direct them to the appropriate person
Efficient processing of inbound and outbound post daily
Ensure all meeting rooms are set up correctly, and according to the meeting that is taking place in them
Manage the catering for meetings / the office.
Order food ensuring dietary requirements and numbers are met
Clear meeting rooms when meetings have ended, setting them up correctly for the following meeting
Support with setting up internal events
Book meeting rooms for meetings
Support the general administration team with administration tasks
Booking standard courier requests and updating the tracker
Where necessary, printing, binding, laminating, posting if the business need arises
Assist and support with the rollout of initiatives endorsed by BS Project & Improvements team
Actively suggest opportunities for efficiencies/improvements through your line manger
Undertaking other duties not specifically stated above, which from time to time are necessary for effective performance of the team and the business
SKILLS, KNOWLEDGE, EXPERIENCE
Friendly and approachable with excellent customer service
Highly articulate with excellent interpersonal skills
Enjoy working in a busy professional environment
Able to multi-task, organise and prioritise workloads whilst remaining calm under pressure
Ability to problem solve and make sound decisions to suit our business and clients needs
Willing to learn and utilise your skills to provide a high level of service
Able to work well as a team and on your own
Willingness to be flexible and adaptable
Good working knowledge of Microsoft Office Suite, particularly Word, Excel and Outlook, 365 and PowerPoint
Ability to adapt to new ways of working, including the introduction of new technologies
Switchboard or hospitality experience
About Tetra Tech:
Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion dollar company with local, client-focused delivery in more than 400 locations around the world. We are Leading with Science to provide sustainable and resilient solutions for our clients.
Tetra Tech is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.
We are veryhappy to discuss flexible working for this role, including the possibility of reduced hours, flexible start and finish times, or compressed hours.We can offer a range of solutions to help you to get the most out of your work / life balance.
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