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Administrative Assistant (Regeneration) - Ballymena, Ballymena
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Client:
Location:
Ballymena, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
53b343a972ef
Job Views:
3
Posted:
05.05.2025
Expiry Date:
19.06.2025
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Job Description:
Your new company
A large public sector organisation based in Ballymena
Your new role
* Maintaining diaries and scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence, and preparing outgoing mail as required.
* Word processing, maintaining spreadsheets and databases, creating PowerPoint presentations, photocopying and scanning, managing localised filing systems, and dealing with general enquiries from the public.
* Devising and maintaining office systems to manage the flow and storage of files and information both electronically and in hard copy, in compliance with auditing procedures.
* Attending meetings to take notes, prepare and agree on minutes, noting attendance, and following up to prioritise and action matters requiring attention.
* Coordinating courses/seminars, booking venues/accommodation, arranging catering/equipment/travel, and managing delegate registration.
* Supporting the team with Council financial systems, processing orders, coding invoices, setting up new codes, and ensuring invoices are processed by payment deadlines.
* Handling queries from the public and relevant stakeholders regarding service delivery.
* Assisting with the production and delivery of publications, promotional materials, online content, and awareness events, liaising with Procurement for purchasing and production, and managing stock control.
What you'll need to succeed
* 5 GCSEs including English Language and Maths (grade C or above) or equivalent qualifications demonstrating literacy and numeracy.
* The ability to efficiently handle large volumes of work.
* Successfully prioritising competing demands.
* A qualification demonstrating competency with office technology, e.g., Word Processing or Typewriting.
* Experience with Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
What you'll get in return
* £ per hour
* Part-time hours
* Based in Ballymena
* Temporary, on a month-to-month basis
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