HOURS: 35 hours per week Monday – Friday 9.00am-5.00pm LOCATION: Institute of Hospitality, The Counting House, 14 Palmerston Road, Sutton, Surrey SM1 4QL RESPONSIBLE TO: Head of Finance SUMMARY OF POST To provide accounting assistance for the Institute of Hospitality KEY TASKS & RESPONSIBILITIES The key tasks and responsibilities appropriate to this post are listed below: Receipt & payment processing Maintenance of Purchase and Sales Ledger and Cash Books Bank reconciliations Petty cash Maintenance Receiving and updating procedures where appropriate Provision of reconciliations and accounts analysis as required Providing support within the department as required by the Head of Finance Credit Control To undertake any reasonable request outside of this job description Carry out all duties and responsibilities in line with the Institute’s Articles of Association and Bye Laws Organisational To assist in the functioning of the department in the absence of any staff colleagues To work to strict deadlines Communication/Co-ordination Liaising with auditors, bank, suppliers, customers and members as necessary Liaising with Institute staff in relation to financial issues Administrative/Secretarial Maintenance of accounting documents and filing systems Specialist Technical Proficient in Sage Accounting systems Proficient in use of Excel spreadsheets General Give attention to detail ensuring that all work produced is of a high quality and to deadline Demonstrate the necessary level of accuracy and correctness in dealing with information and data Sensitively handle all aspects of member data and maintain confidentiality at all times Undertake relevant training or development as required by the post Collaborative Working To promote the aims and objectives of the Institute To work as part of the Institute team as required To maintain confidentiality on sensitive financial matters To carry out other duties as required by the Institute PERSON SPECIFICATIONS QUALIFICATIONS The post holder should normally be educated to at least Level 3 and hold an accounting or business qualification. EXPERIENCE Experience in an accounting function is essential. Knowledge of business, education or charity settings and an understanding of the hospitality, leisure and tourism industries and their spheres of interest would be useful. SKILLS/KNOWLEDGE/ABILITIES Ability to produce basic management reports on a monthly and ad-hoc basis Good communication skills are required Excellent attention to detail and accuracy Good interpersonal skills An ability to prioritise activities and work to agreed targets and timetables Ability to work as part of a team and contribute suggestions/ideas to improve its efficiency Flexible approach to the work involved and able to work well under pressure. Adaptability to changing circumstances Understanding and commitment to equal opportunities both for members of the Institute and in the workplace Excellent numeracy and literacy skills Equal Opportunities Statement The Institute of Hospitality is committed to equality of opportunity and welcomes applications from all sections of the community. If you are interested in applying for this role, please supply a cover letter and your CV to Joanne Smith FIH, Head of Operations by clicking on the Apply button.