Job Description
Program Coordinator
The Program Coordinator will execute programming to support Rutgers students and faculty members in the United Kingdom and in the European Union. They will serve as the conduit between Rutgers University and Rutgers UK and will be responsible for coordinating, planning, leading, and staffing meaningful experiential learning, research, and cultural immersion opportunities designed to cultivate adaptability and global insight in today’s diverse, interdisciplinary world. While the Coordinator will report to the Manager of Operations on a day-to-day basis, they will work closely with, and receive guidance from, the Vice Provost for Experiential Learning and the Vice Provost/Vice Chancellor for Research for the purpose of executing their respective strategies. Essential Functions
Program and Student Support
* Execute student experiential learning opportunities in the United Kingdom/Europe, to deepen and expand student engagement.
* Coordinate with Rutgers alumni to foster mentorship arrangements, panel discussions, salons, and other similar offerings.
* Serve as the logistical point of contact in the United Kingdom/Europe for Rutgers University students visiting the United Kingdom/Europe for experiential learning.
* Manage all logistical arrangements related to student programming, including travel, lodging, venue confirmations, and site visits.
Research and Faculty Support
* Support meetings and events to promote research and foster collaborations.
* Serve as the logistical point of contact in the United Kingdom/Europe for Rutgers University faculty members visiting the United Kingdom/Europe for research and other programing purposes.
* Manage all logistical arrangements related to faculty visits and programming, including travel, lodging, venue confirmations, and site visits.
Program Support - Development and Administration
* Coordinate with the Rutgers UK Manager of Operations; General Director, Engagement & Operations; and the Engagement team to ensure seamless execution of all responsibilities.
* Working with the Rutgers UK Manager of Operations, ensure a positive environment that promotes equity, belonging, and inclusion.
* Develop and implement a communications plan to connect with and engage stakeholders (e.g., e-newsletter, website, social media channels, etc.).
* Maintain understanding of international study rules and requirements, including national and regional laws and visa regulations.
* Provide administrative support for the preparation of competitive grant applications and the establishment of institutional and industry collaborations.
* Plan, support, and execute events.
* Other duties as assigned.
Competency Aptitudes
Leadership
* Work on straight forward projects that have a distinct beginning and end date.
* Complete tasks assigned by lead and/or manager.
* Shift to owning components of projects and programs.
* Ability to positively influence/advance ideas across levels/departments.
* Provide positive customer service with a solution-oriented mindset.
Autonomy
* Create set guidelines/timeline for the department/project which is provided by lead and/or manager.
* Suggest process improvements to optimize outcomes.
* Communicate actively with all partners and colleagues to accomplish the goals of the project.
Complexity
* Balance multiple responsibilities which might be predominantly administrative at the onset.
* Follow set guidelines for projects/initiatives and begin to shift to more complex projects by owning components.
* Begin to assume operational tasks across the department.
Strategy
* Execute strategy and move in the direction of planning/ownership of project/program elements.
* Contribute to complex projects/programs as part of an overall strategy.
* Align to the strategy in service of internal and external partners.
* Develop and submit budgets and other collateral materials as needed to support the project.
Education and/or Experience
Bachelor's degree and/or 1+ years of professional experience in higher education, event planning, or program management/administration.
Working Conditions
This position requires clarity of focus while juggling complex projects or deadlines. This position may require flexibility to accommodate meetings, travel, events, and external constituent schedules.
Workplace Arrangements
This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation at Rutgers UK in London, must have the right to work in the UK, and are in the office between one and five days a week.
Rutgers UK
Rutgers UK serves as a facilitator and connector for public benefit, supporting educational institutions and bringing Rutgers resources to the region. Rutgers UK supports the educational mission of Rutgers, one of America’s oldest and leading national research universities, ranked among the top 100 universities worldwide. Established in 2024, Rutgers UK is based in London with the goal of encouraging long-term alumni engagement and supporting student and program activities in collaboration with Rutgers University and Rutgers Foundation.
The aim of Rutgers UK is to serve as a builder of connections and community partnerships both in the UK and overseas. Rutgers UK aims to create enriching community experiences and transformative environments that empower students, alumni, and the wider community to thrive in diverse global settings.
Application submission is a CV and Cover Letter emailed to steve.cousins@rutgers.uk