Job overview
Are you an admin looking for a new challenge in mental health? Or looking for a change of pace in your work?
We are looking for an excellent administrator to join our admin team at Oxford Clinic, Littlemore Mental Health Centre in Oxford. You will work with Bed Manager and senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self‑motivated individual to work within our team.
Please note this role is part‑time working 22.50 hour per week.
Main duties of the job
You will need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational / prioritisation skills, knowledge of Microsoft Office, Word, Excel, managing Outlook diaries, and minute taking and will be able to liaise with employees at all levels. They will also have the skills to handle all contacts confidently with compassion, patience and professionalism.
This will suit someone who enjoys being busy, where they would be able to work as a part of a team, as well as using their own initiative. This is an important role which helps run an efficient service but is also an extremely rewarding one.
We are recruiting for a part‑time position of 22.5 hours per week, to be worked flexibly across Monday to Friday. Working patterns will be agreed with the successful candidate, ensuring coverage across the working week. This is a hybrid role: 2 days based at the office, 3 from home.
Working for our organisation
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
* Excellent opportunities for career progression
* Access to tailored individual and Trust wide learning and development
* 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
* NHS Discount across a wide range of shops, restaurants and retailers
* Competitive pension scheme
* Lease car scheme
* Cycle to work scheme
* Employee Assistance Programme
* Mental Health First Aiders
* Staff accommodation (please note waiting lists may apply)
* Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We will offer the successful candidate a supportive team, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging working environment.
We are looking for an individual with
* Experience of working within an administrative role
* Good communication skills
* Good written and verbal skills
* Experience of servicing meetings including minute taking.
* Word processing experience with audio and copy typing
* The ability to work under pressure
* Ability to prioritise own workload
* An understanding of GDPR and the Data Protection Act
* A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
* Knowledge of Microsoft Office packages including Microsoft Teams
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person specification
Qualifications – Academic/Skills/Professional
Essential criteria
* Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
Desirable criteria
* Formal Secretarial Training (eg RSA) or other business administration qualification
Knowledge Requirement
Essential criteria
* Good written and verbal skills
* Working knowledge of the internet
* Knowledge of Microsoft Office Packages including Outlook and Calendar
Desirable criteria
* Some knowledge of Criminal Justice System and Mentally Disordered Offenders
Experience
Essential criteria
* Experience of working in an administrative role
* Previous experience within an NHS/healthcare setting
* Word processing experience with both audio and copy typing
* Experience of servicing meetings including minute taking
* Ability to work alone and as part of team
* experience in working with data
* experience in working with deadlines
Desirable criteria
* Previous experience working in a mental health setting
Personal Qualities
Essential criteria
* Good communication skills
* Good organisational skills and the ability to work under pressure
* Ability to liaise with all professions and clients in a confident, helpful and effective manner
* Ability to prioritise own workload
* Able to work under pressure
* Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
* Understanding of GDPR and the Data Protection Act
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