Job Summary
City Hospice is looking for a highly organised and people-focused HR & Health and Safety Administrator to join our supportive and values-led organisation.
This is a varied and rewarding role providing confidential and proactive administrative support across HR and Health & Safety. Working closely with the Head of HR & Organisational Development, youll help ensure our people processes, compliance requirements and safety systems are well organised, up to date and aligned with best practice.
Youll support the full employee lifecycle, safer recruitment processes, payroll preparation, HR reporting, and health & safety administration playing a key role in enabling effective service delivery across the organisation.
This role is ideal for someone who enjoys juggling priorities, has excellent attention to detail, and is passionate about supporting people in a caring environment.
Main duties of the job
The HR & Health and Safety Administrator provide efficient, confidential, and proactive administrative support across HR and Health & Safety functions. The role supports the Head of HR & OD and the wider organisation to ensure peoples processes, compliance requirements, and health and safety systems are well organised, up to date, and aligned with best practice in the third sector. This role is key to enabling effective service delivery by maintaining accurate records, supporting managers and staff with routine queries, and ensuring compliance with employment and health and safety legislation. This part-time role is ideal for someone who enjoys a varied workload, has strong attention to detail, and is passionate about supporting people and processes.
About Us
City Hospice provides specialist palliative and end of life care and support for people living with life-limiting illness and their families from our Ty Hosbis building and across Cardiff through our expert multi-disciplinary teams. Our focus is on enabling people to live well, and when the time comes, to die well. We are ambitious to meet the needs of our community today but also be prepared for the future which will include greater demand and complexity.
Details
Date posted
17 February 2026
Pay scheme
Other
Salary
£15,187.80 a year
Contract
Permanent
Working pattern
Part-time, Flexible working, Home or remote working
Reference number
B
Job locations
Grounds of Whitchurch Hospital
Park Road, Whitchurch
Cardiff
S Glamorgan
CF14 7BF
Job Description
Job responsibilities
Key Responsibilities
Human Resources Provide administrative support across the full employee lifecycle, including recruitment, onboarding, contractual changes, and leavers. Maintain accurate and confidential employee records, ensuring HR systems and personnel files are up to date. Support recruitment administration, including advertising roles, coordinating interviews, and preparing offer documentation. To co-ordinate HR recruitment systems including Disclosure & Barring Service (DBS) check, right-to-work checks, qualifications and employer references. Assist with induction processes and probation review administration. Respond to routine HR queries from managers and staff, escalating complex issues as appropriate. Support the administration of absence, annual leave, and other HR metrics. Assist with preparation of HR reports, workforce data, and documentation for senior leadership and committees. Update Internal HR trackers and dashboard using data from Breathe Support safer recruitment practices, including pre-employment checks and compliance monitoring. Support HR projects and initiatives to improve efficiency and staff engagement. Support internal communication, such as HR newsletters and wellbeing initiatives Support with payroll preparation through collation of staff changes, absences, starters and leavers. Liaising with Finance to ensure accuracy before submission Input and manage compliance report within City Hospice, in preparation for annual review and meetings. Health and Safety Provide administrative support for the organisations health and safety processes and systems. Maintain health and safety records, including incident and accident logs, training records, and risk assessment registers. Support the coordination of health and safety training and compliance activities. Assist with the collation of documentation for audits, inspections, and internal reviews. Coordinate external contractor visits in relation to facilities and health and safety requirements. Support communication of health and safety information to staff, in line with organisational policies and promote a safety culture at City Hospice Page 3 of 4 Undertaking weekly fire tests and organising fire evacuation drills General /Organisational Support Provide administrative support to the Head of HR & OD, including diary coordination and document preparation as required. Support continuous improvement of HR and health and safety processes. Contribute to a positive, inclusive, and values-led organisational culture. Ensure all work is carried out in line with organisational policies, GDPR requirements, and confidentiality standards. Additional Information This role does not hold responsibility for providing specialist HR or health and safety advice but supports effective administration and coordination. The post holder will work closely with managers across the organisation and may occasionally liaise with external partners or regulators. Commitment to equality, diversity, and inclusion is essential, reflecting the organisations values and charitable objectives. In this role you will have direct contact with patients / service users / vulnerable adults in the course of your normal duties. As such you will be required to apply for a Disclosure Barring Service (DBS) Standard Disclosure Check as part of City Hospice pre-employment check procedure.
PERSON SPECIFICATION
Essential
Proven experience in an administrative role, ideally within HR or a people-focused function.
Strong organisational skills with the ability to manage multiple priorities.
Excellent attention to detail and accuracy in record-keeping.
Confident IT skills, including Microsoft Office (Word, Excel, Outlook) and database systems.
Ability to handle confidential and sensitive information with discretion.
Attention to detail and accuracy
Strong communication and interpersonal skills.
Strong problem-solving skills
Personal resilience and the ability to work effectively under pressure
Commitment to the values and ethos of City Hospice
Desirable
Experience working within the third sector, public sector, or a values-led organisation.
Working knowledge of HR processes and basic employment legislation.
Experience supporting health and safety administration or compliance activities.
CIPD Level 3 (or working towards) or equivalent HR qualification.
IOSH or entry-level health and safety qualification (or willingness to undertake training).
Ability to speak Welsh
Job Description
Job responsibilities
Essential
Proven experience in an administrative role, ideally within HR or a people-focused function.
Strong organisational skills with the ability to manage multiple priorities.
Excellent attention to detail and accuracy in record-keeping.
Confident IT skills, including Microsoft Office (Word, Excel, Outlook) and database systems.
Ability to handle confidential and sensitive information with discretion.
Attention to detail and accuracy
Strong communication and interpersonal skills.
Strong problem-solving skills
Personal resilience and the ability to work effectively under pressure
Commitment to the values and ethos of City Hospice
Desirable
Experience working within the third sector, public sector, or a values-led organisation.
Working knowledge of HR processes and basic employment legislation.
Experience supporting health and safety administration or compliance activities.
CIPD Level 3 (or working towards) or equivalent HR qualification.
IOSH or entry-level health and safety qualification (or willingness to undertake training).
Ability to speak Welsh
Person Specification
Qualifications
Essential
Proven experience in an administrative role, ideally within HR or a people-focused function.
Strong organisational skills with the ability to manage multiple priorities.
Excellent attention to detail and accuracy in record-keeping.
Confident IT skills, including Microsoft Office Word, Excel, Outlook and database systems.
Ability to handle confidential and sensitive information with discretion.
Attention to detail and accuracy
Strong communication and interpersonal skills.
Strong problem-solving skills
Personal resilience and the ability to work effectively under pressure
Commitment to the values and ethos of City Hospice
Desirable
Experience working within the third sector, public sector, or a values-led organisation.
Working knowledge of HR processes and basic employment legislation.
Experience supporting health and safety administration or compliance activities.
CIPD Level 3 or working towards or equivalent HR qualification.
IOSH or entry-level health and safety qualification or willingness to undertake training
Ability to speak Welsh
Person Specification
Essential
Proven experience in an administrative role, ideally within HR or a people-focused function.
Strong organisational skills with the ability to manage multiple priorities.
Excellent attention to detail and accuracy in record-keeping.
Confident IT skills, including Microsoft Office Word, Excel, Outlook and database systems.
Ability to handle confidential and sensitive information with discretion.
Attention to detail and accuracy
Strong communication and interpersonal skills.
Strong problem-solving skills
Personal resilience and the ability to work effectively under pressure
Commitment to the values and ethos of City Hospice
Desirable
Experience working within the third sector, public sector, or a values-led organisation.
Working knowledge of HR processes and basic employment legislation.
Experience supporting health and safety administration or compliance activities.
CIPD Level 3 or working towards or equivalent HR qualification.
IOSH or entry-level health and safety qualification or willingness to undertake training
Ability to speak Welsh
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
City Hospice
Address
Grounds of Whitchurch Hospital
Park Road, Whitchurch
Cardiff
S Glamorgan
CF14 7BF
Employer's website
(Opens in a new tab)
Employer details
Employer name
City Hospice
Address
Grounds of Whitchurch Hospital
Park Road, Whitchurch
Cardiff
S Glamorgan
CF14 7BF
Employer's website
(Opens in a new tab)
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