Purchasing & Logistics Manager
Position Overview
Position Status: Permanent
Reporting Relationships: Installation & Service Director
Expected hours of work: Standard hours are 7:30 a.m. – 4:00p.m.
However, the nature of this position may require time outside of standard hours. Extra hours will be deemed part of the salary package.
Expected Salary Range: £34,000.00 per annum
Role
A dynamic and challenging role, as a Purchasing and Logistics Manager you will play an important part in the Operations Team of Multicare achieving their objective to deliver every product, service, repair and installation on time, in full, and free of transactional errors.
You will be responsible for ensuring that our team is able to achieve their goal by processing purchase orders in a timely manner, booking goods in when they are delivered and arranging for deliveries via our own transport and carriers. You will be expected to maintain accurate notes and records on our Simpro system, checking quantities and prices are correct, updating prices and price lists, and ensuring accurate stock levels. You will also be responsible for the tidy and safe operation of the warehouse, ensuring goods and parts are labelled and put away correctly. You will also be expected to process returns and support the Service Team in identifying parts needed for repairs.
An excellent communicator, you can build and maintain key relationships with suppliers as well as colleagues and others.
Passionate, enthusiastic and motivated by success, a key focus of this role will be assisting the business in operating in a seamless fashion, identifying cost reduction opportunities and completing tasks as they arise so that customer needs and expectations are met in a timely and error free manner.
Direct Reports
· This position reports directly to the Installation & Service Director. However, a strong relationship is also required with the operations team to facilitate the smooth running of the department.
Accountabilities
* Timely and accurate ordering of goods for stock and orders.
* Maintenance of tidy warehouse and accurate stock levels.
* Process returns in efficient and accurate manner.
* To deliver quarterly and annual stocktakes.
Responsibilities
The focus of this position consists of the following areas:
1. Purchasing:
* Order goods/parts for supply, repair and installation jobs.
* Place orders for sub-contract works to be carried out where necessary.
* Check order acknowledgement for errors, update Simpro with delivery date.
* Ensure cost increases from suppliers are entered on to Simpro.
* Query and challenge suppliers cost prices, securing reductions in purchase price.
* Ensure non-stock items and consumables are purchased at the most cost-effective rate using a purchase order.
* Assist service department with identification, pricing and part number of parts for repairs.
2. Warehouse Management:
* Book all goods in on Simpro, noting damage or shortage.
* Label incoming goods with correct part/job number and allocate to holding area or stock location.
* Prepare parts for engineers/installers preparatory to goods being collected.
* Allocate stock items to engineer's vehicles as they are collected.
* Keep warehouse area clean and tidy, and free from hazards.
* Ensure all returns/repairs are labelled.
3. Logistics:
* Liaise with customers to agree suitable dates/times for delivery of larger items.
* Organise delivery of smaller items via carrier.
* Assist installations team with logistics of large deliveries direct to site.
* Arrange returns where necessary.
* Update Simpro with despatch details.
4. Stock Control:
* Agree stock levels with Installation & Service Director.
* Allocate stock levels to engineers’ vehicles as they are collected from warehouse.
* Ensure jobs have correct stock allocated to them.
* Carry out monthly stock audit on selected items.
Key Performance Indicators -
1. Purchasing:
- Jobs to be on “To Be Ordered” Status for no more than 24 hours.
- Every purchase to have a PO number.
- Every PO on Simpro to have delivery date.
- No overdue open purchase order on Simpro.
2. Warehouse Management:
- Every part to have a part number & barcode label attached.
- Parts to be stored in correct locations within 24 hours of delivery.
- Warehouse to be kept clean, tidy and free of trip hazards always.
3. Logistics:
- Small stock orders to be despatched same day if received before 12:00, next day if not.
4. Stock:
- Stock on Simpro to be accurate at all times.
- Monthly stock audit on 5 items to be carried out.
- Monthly stock check of engineer's vehicles.
- Six monthly and full annual stock takes to be finalised by 5th of following month.
Future Possibilities & Career Development
Personal Development & Training:
- Full training on our Simpro Job Management system will be provided. Additional training in time management is also available.
Career Development:
It is envisaged that this role may grow into the following areas:
· Purchasing manager – as the team expands there is the opportunity to become a full time Purchasing manager.
Personal Attributes & Qualifications
Essential:
· Forklift license required.
· Ambitious with the drive and commitment to succeed.
· Highly motivated and focused.
· Alignment with the Multicare Mission, Vision and Values.
· Excellent interpersonal and written communication skills.
· Tidy and organised.
· Naturally shows initiative and is solution focused.
· Well-presented and articulate.
· Sound computer literacy skills.
· Proficient with Microsoft Office.
Desirable:
· An associate degree or equivalent experience.
· Has been successful in warehouse management at prior companies