Job Title: Purchasing Team Leader
Location: Liverpool (Hybrid, 3 days in the office)
Salary: £35,000 - £40,000
Contract type: Permanent
We have a really exciting new opportunity here at ARO. As the first person in to a newly created team, you will have the opportunity to develop processes, systems and people. As Purchasing Team Leader you will play a key role in enabling ARO to purchase and fulfil vendor orders as efficiently as possible.
You will manage a team of purchasing administrators who will process purchase requisitions, place purchase orders with suppliers, and for some product segments, manage the fulfilment of orders. The centralisation of purchasing is a new function, so you will contribute to the initial setup of processes and procedures and rollout of a new finance platform, to make the purchasing function a success.
You will be responsible for establishing and managing a team of purchasing administrators, and ensuring their performance aligns with the team's goals.
Please note that this is a Hybrid role with onsite requirement 3 days a week. You must be able to commute to the office and have your own transport.
What You'll Do
* Team management and coaching: Lead, motivate and develop the purchasing team to achieve their goals
* Following people processes including setting clear objectives, conducting performance reviews, and fostering a high-performance team ethic
* Structure the team to ensure they are best aligned to the business and workloads
* Process management and performance: Participate in the rollout of a new Finance platform, including purchasing workflows
* Help define purchase and fulfillment procedures, ensuring documentation is up to date
* Ensure the team follow specific supplier work instructions, as defined by vendor managers, to maximise margin e.g. placing orders on Microsoft portal
* Identify and deliver ways to improve KPI performance, refining and updating processes
* Purchase requisition processing: Verifying requisition requests meet business rules
* Raise purchase orders ensuring approval matrix has been followed
* Place orders with preferred suppliers, including any supplier specific procedures defined by vendor managers to ensure we buy in the most efficient way possible
* Supplier Relationships: Build relationships with your peers in key suppliers, and establish any reviews needed to facilitate the purchasing process and escalations
* Own and manage critical purchasing escalations within ARO and our supplies
* Data Management: Maintain accurate purchase, fulfillment and supplier records in appropriate systems
* Order fulfillment (for certain order categories): Track order progress, updating requestor with progress
* Identify mitigations or alternatives where there are material fulfillment delays
* Record order information accurately in systems
* KPIs: Meet overall team targets, and ensure team members meet personal targets for; Purchase cycle time, on-time fulfillment, cost per purchase order, purchase updates per order
Requirements
What we are looking for?
* Minimum of 5 years of experience in purchase management, or a related role
* Demonstrable experience of implementing change i.e. setting up a new team, business process, or material improvement
* Good understanding of the end to end purchasing process from requisition to fulfilment
* Experience with Enterprise Resource Planning (ERP) system tools for purchasing administration e.g. MS Dynamics Finance and Operations, SAP, Oracle
* Strong communication and collaboration abilities
* High attention to detail to ensure data accuracy and right first time purchasing
* Ability to prioritise and manage multiple tasks in a fast-paced environment
Desirable
* Bachelor's degree in Business Administration, Supply Chain Management, IT, or a related field. Equivalent practical experience may be considered
* Familiarity with vendor management and procurement software
* Certification in Procurement or Supply Management (e.g., CPSM)
Benefits
Aro has 25 years' experience in Collaboration, Connectivity, Cloud and Infrastructure and Cyber Security services both in the UK and Internationally and has a nationwide presence with offices across the UK.
As one of the UK's leading independent IT and communication experts our mission is to deliver a seamless technology experience to all end users. To make that vision a reality, we need bright, tenacious and inspiring talent to help drive our performance, growth and achieve this mission.
We offer a wide range of benefits and incentives to our employees including:
* Company Pension Scheme and matching contributions
* Company Perks portal
* Private Medical insurance
* Life assurance
* 25 days holiday plus bank holidays plus holiday trading
* Your Birthday off, on us!
* Health Club and Wellbeing Scheme
* Aro Shares after 12 months employment
* Employee Assistance Programme
* Technical Training Academy and E-learning
* Hybrid working
If even 80% of this matches your experience and attributes, we would be delighted to hear from you.
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