Duties/Responsibilities Location: Harrogate Salary : £30,000 per annum Working hours: 08:00 – 17:00, Monday – Friday Benefits : 25 Days Holiday BH, Company Pension, Company Sick Pay, Flex Benefits (EMCOR UK discount scheme) About EMCOR UK At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. Role Overview Manage technical planning and finite scheduling system 'Agility’ ensuring timely completion of PPM's, SI's and reactives. Maintaining site compliance with documentation management and control ensuring documents are stored appropriately and all service records and subsequent jobs are raised and issued to Engineers & Bid Fabrication Team. Maintaining and updating reports and KPI performance conveying any issues or concerns to the Site manager Lead Planning meetings ensuring an agenda of continuous improvement with KPT's and WO closures met in full. Technical Planning position within a busy Metrology department. References to "Agility" in the job description need to read "client's computerised management system". The role involves planning the maintenance and calibration of instruments, reporting of defects, transposing information on to the computerised management system, liaising with service providers, planning schedules and producing scheduling information for departments. What You’ll Do To manage the Agility upload of works and the finite scheduling of al site tasks ensuring they are complete in time. To provide a support rate to the Subcontract Coordinator tying up works for timely completion and closure. To manage document management process and storage facility To upload compliance certification to the EMCOR Sharepoint site or any other compliance portal To contribute to KPI and compliance reporting To raise and close down work orders in Agility To update work order progress in Agility Ensuring that any business conducted, is done in a responsible and compliant manner, meeting all legislative requirements, both internally and externally Undertaken general administration duties for the Hard FM team To become an Agility Super user and support colleagues with queries and changes To ensure compliance within contract SLAs, KPIs and Service Delivery Plans for the contract To contribute towards, further development and implement the ONE TEAM EMCOR objectives. Be ambassador of the EMCOR Group (UK) pic, To follow EMCOR's Code of Conduct and comply with the Client's company rules and maintain a high standard of discipline. To provide a support role for Sub-contractor Coordinator to ensure services are not at risk of failure due to absence. SME for Agility & JDE providing advice and input to contractual improvement Provide an independent audit service for internal audits as required by the contractual agreement. A support role for managing the site training matrix providing advice to Site Manager on any gaps and future requirements for training. Scheduling and planning of Site Facilities works in unison with Sub contractor coordinator Update and agree with Client any mitigations requested from Central Team. To manage the Agility upload of works and the finite scheduling of all site tasks ensuring they are complete in time Maintain site asset data ensuring asset information is updated according to contractual requirements. JDE raising and chasing internal orders from suppliers. To manage document management process and storage facility To upload compliance certification to the EMCOR SharePoint site or any other compliance portal Uploading documents to the appropriate storage facility. To contribute to KPI and compliance reporting To raise and close down work orders in Agility To update work order progress In Agility meeting all legislative requirements, both internally and externally KPI's Agility performance and WO completion according to due date. Delivery of quotes on time with minimum waiting time Maintenance of Agility for PDW in compliance with customer expectations Relevant training competencies approved, scheduled and completed to maintain legal and other compliance. Monthly report collation delivered in time for Site Management review. Who You’ll Be NVQ L1 Office Administration experience and/or experience in Facilities Services contract delivery. Excel (Intermediate) JDE & Agility systems and/or planning experience essential Experience in using word for report writing. Familiar with 'Agility' planning systems or similar. Full driving licence essential. At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work. Person Specification Not Specified Benefits Not Specified