Accounts / Office Administrator | Wn3 | Permanent
27,000–£30,000 DOE
Monday to Thursday : 8 : 30 AM – 5 : 00 PM | Friday : 8 : 30 AM – 4 : 00 PM
KPI Recruiting are proud to be supporting a well-established and growing business who are seeking an experienced Accounts / Office Administrator to join their team on a fullDS-unit, permanent basis. This is a varied and hands‑on role supporting the smooth day‑to‑day running of the office, accounts, payroll, and administration functions.
Key Responsibilities
* Acting as the first point of contact for customer enquiries via phone and email
* Processing customer sales orders on Sage 50, checking stock levels and providing accurate lead times
* Liaising with Production to ensure timely order fulfilment
* Raising sales invoices including carriage charges once goods are shipped
* Arranging daily courier collections (DPD, TNT, FedEx, DHL, UPS)
* Maintaining and updating customer records and order tracking systems
* Supporting the wider sales and administration team with ad hoc duties
Accounts & Finance Duties
* Accounts payable: processing supplier invoices on Sage 50, matching to deliveries, coding, and reconciling supplier statements
* Managing invoice queries and processing month‑end payment runs
* Bank and credit card reconciliations
* Month‑end and year‑end close
* VAT returns
* Research & Development tax calculations
* ISO 9001 certification compliance
Payroll & Pension Responsibilities
* Monthly payroll processing using Sage 50 Payroll
* Entering timesheets, SSP, SMP, HMRC submissions, and posting journals
* Handling payroll and pension queries from employees
* Pension auto‑enrolment, joiners, leavers, and payment processing
General Administration
* Filing and document management
* Providing cover for other office duties as required
* Supporting a flexible and collaborative small‑team environment
Skills & Experience
* Minimum 3 years’ experience using Sage Line 50 Accounts or similar
* Minimum 1 year’s experience using Sage 50 Payroll or equivalent
* Strong organisational and multitasking skills
* Excellent written and verbal communication skills
* Self‑motivated, reliable, punctual, and able to maintain confidentiality
* Experience managing a varied workload in a small team environment
* Knowledge of customs declarations (Europe, USA, Rest of World) desirable but not essential – full training provided
Qualifications
* GCSEs A–C or equivalent
* AAT qualification or studying towards (QBE considered)
* Confident user of MS Word, Excel and Outlook
Benefits Include
* 28 days holiday including bank holidays (increasing by 1 day every 2 years up to 7 additional days)
* Free on‑site parking
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Job Type
Full‑time
Work Location
In person
Only applicants with the required Sage and payroll experience will be considered.
APPLY NOW! or contact the Commercial Team on (phone number removed) /
Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted.
INDCOM
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