Looking for a long term temporary school office manager to join as cover from someone off sick.
Senior admin experience needed within a school.
Client Details
A SEN school based in West Drayton.
Description
* Administration & Organisation
* Oversee daily running of the school office and ensure smooth operations.
* Manage and maintain accurate school records, databases, and pupil files (including safeguarding-sensitive information).
* Prepare reports, correspondence, and documentation for staff, governors, and external agencies.
* Handle incoming calls, emails, and enquiries from parents, carers, and outside organisations.
* Finance & Resources
* Assist with school budgets, procurement, and financial record-keeping.
* Manage petty cash, invoices, and ordering of supplies/resources.
* Ensure value for money when purchasing and liaise with suppliers/contractors.
* HR & Staff Support
* Maintain staff records, including DBS checks, absences, and training logs.
* Coordinate staff recruitment administration and induction.
* Support senior leaders with staff timetables, cover arrangements, and compliance paperwork.
* SEN-Specific Support
* Ensure all documentation relating to EHCPs (Education, Health, and Care Plans) and SEN reviews are properly filed and accessible.
* Support communication between SENCO, parents, and external professionals.
* Handle confidential and sensitive information with discretion.
* Compliance & Safeguarding
* Maintain safeguarding records in line with statutory requirements.
* Ensure compliance with GDPR and data protection policies.
* Support the Headteacher and DSL (Designated Safeguarding Lead) with safeguarding admin.
* School Community & Communication
* Act as a first point of contact for parents and visitors, ensuring a welcoming environment.
* Coordinate school communications (letters, newsletters, website updates).
* Support organisation of meetings, events, and parent consultations.
Profile
* Enhanced child and adult DBS
* Excellent written and spoken English
* School office experience
* Arbor MIS experience
* Proficient in Microsoft Office
* Data and excel experience
* HR knowledge
* Finance - Sage knowledge
* Reliable
* Flexible
* Can do attitude and goes above and beyond to get the job done
* Team player
* Customer service
* Confident in liaising with parents and external providers
* Resilient
* Empathic and emotionally intelligent
* Confident to work in a SEN school with students with challenging behaviour
Job Offer
* Immediate start
* Long term temp role