About the role The successful candidate will be responsible for effective and efficient administration and providing a reception support service to clients and our colleagues in the Birmingham office, joining our existing team. This role may also involve supporting our legal assistants in the Birmingham office with administrative tasks as reasonably required. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all. Key Accountabilities: - Providing a high-class level of service to front of house at all times and greet clients and external visitors in a professional and pleasant manner Assisting our receptionist with receiving incoming external/internal calls promptly Assisting our receptionist with the arrival and notification to lawyers of internal/external clients Assisting our receptionist with preparing for internal seminars and events, Assisting our receptionist with preparing refreshments for meetings and ordering external catering Assisting our receptionist with booking meeting rooms Providing reception cover during absences and lunchtimes Business Support: Where applicable, assist lawyers/legal assistants with day-to-day administrative matters as required including: - Photocopying and printing Closing files and archiving To assist the office with day-to-day errands such as hand deliveries to Court To ensure confidentiality and security of all information is maintained To attend appropriate training courses to improve all elements of the role To undertake any other duties commensurate with the post as may be required from time to time. Ordering stationery, marketing and in-house catering supplies Maintenance of internal coffee machines Assisting with the maintaining of the photocopiers Preparing the incoming and outgoing post Organising taxis and couriers for clients and staff PERSON SPECIFICATION Knowledge and Experience: - Educated to GCSE level or equivalent Working knowledge of MS Office applications Accurate and efficient PC Skills Some previous experience ideal but not essential Personal Qualities: - Demonstrates the ability to show initiative Able to prioritise effectively Ability to work under pressure Flexible and professional approach Excellent communication skills Must be willing to undertake further training as required Smart. Bold. Together. We Are Freeths. Become part of the team at Freeths. View some of our recent highlights on our website here. Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.