Omexom Job Description
Site Administrator
Job Details
1. Job Title: Site Administrator
2. Reporting to: Project Management team and Finance Business Partner
3. Business Unit: 14809 – Asti
Purpose of the Position
A Site Administrator is required by the Omexom Asti Business Unit to support our large projects. This involves carrying out general office administration, with a focus on Finance, Project Management and Training administration.
Responsibilities & Duties
Including but not limited to the following:
4. Raise purchase requisitions and purchase orders for the projects
5. Goods receipting and assist with processing of purchase invoices ready for payment
6. Saving delivery notes on IMS
7. Collation and input of site timesheets on a weekly basis to strict deadlines
8. Maintain employees training records and coordinate and book training courses
9. Assist and arrange travel, meetings, lunches etc
10. Administration of expenses, receipts, fuel cards etc
11. Act as a daily contact point in office for Omexom staff contractors, customers, and suppliers
12. Liaising with project teams to help and resolve issues
13. Take minutes for meetings
14. Act as a role model for Omexom Company Values
Governance
Interfaces and Relationships with Key Stakeholders
15. Business Unit General Manager
16. Finance Business Partner
17. Project Management team
18. Site based employees
19. Contractors
20. Customers
21. Suppliers