Administrator 1. Role Purpose The Administrator provides essential organisational and administrative support during the mobilisation of a new cleaning contract. This role focuses on coordination, documentation control, communication, and operational setup. 2. Key Responsibilities Mobilisation Coordination Support the Mobilisation or Contract Manager with general administrative tasks. Maintain mobilisation trackers, schedules, and action logs. Assist in preparing site folders, cleaning schedules, and contract documentation. Coordinate operational setup such as equipment delivery schedules, consumable orders, and site access requirements. Documentation & Record Keeping Create and maintain organised filing systems (digital and physical). Ensure all client-required documents are formatted, collated, and submitted on time. Update operational documents such as: Staff rotas (provided by the Contract Manager) Site information sheets Cleaning specification documents Inventory lists Handle general correspondence, forms, and internal reporting. Procurement & Operational Support Raise purchase orders for equipment, stock, and uniforms (where applicable). Track deliveries, log incoming items, and update stock records. Coordinate with suppliers to confirm delivery times and resolve queries. Maintain asset lists (e.g., machinery, tools, uniforms). Communication & Coordination Act as the central administrative point of contact between the mobilisation team, operations, and the client. Schedule meetings, prepare agendas, take notes, and circulate action points. Communicate updates, documentation requests, and timelines to the appropriate teams. General Office Administration Prepare spreadsheets, reports, and presentations as required. Manage calendars, booking requests, and shared inboxes. Support the wider team with data entry, printing, scanning, and document formatting. Assist with setting up communication channels (email lists, distribution groups, etc.). 3. Skills & Experience Required Essential Strong administrative experience (preferably within facilities, cleaning, or service-based environments). Excellent organisational and multitasking abilities. Strong IT skills including Excel, Word, Outlook, SharePoint. High attention to detail and accuracy. Ability to work under pressure and meet tight deadlines. Confident communicator, both written and verbal. Desirable Familiarity with contract mobilisation or service-start environments. Experience supporting operational or contract management teams. Knowledge of procurement processes (POs, supplier coordination). Location: Dartford, London Salary: £35,000 Please note, This is a Fixed Term position for a 9 month role, this is the annual salary and all roles are interim only.