Job Description
The job holder is the first point of contact for office administration. This role involves ensuring the efficiency and effectiveness of office operations, including administration, procurement, and finance.
Main Responsibilities
* Maintaining office equipment like copiers and coffee machines for smooth office functionality
* Sending and receiving documents for the company
* Opening, sorting and distributing mail
* Scanning, photocopying and filing documents
* Scanning company invoices and send to finance team
* Conducting research and compiling data upon request
* Negotiate insurance policies (car, combined commercial insurance etc.)
* Organise flight bookings & changes and submitting POs
* Managing company fleet
* Managing company mobile lines
* Managing inventory of assets
* Assisting in various daily operations
* Managing offices supplies including refreshments
* Assisting in the development of procurement strategies if requested.
* Assisting in ensuring that the procurement rules and procedures are followed through all procurement activities.
* Responsible for bookkeeping and record keeping
* Answering and vetting incoming telephone calls and transferring these through to the correct person or department when reception is unavailable
* Assist the General Manager and other staff when required.
* Assist external and internal business events
* Follow up on any queries or complaints in a timely manner.
* Order Buffets & Sandwiches for internal events
* Other support tasks as requested
Requirements:
* Similar work experience is desirable
* Chinese-Speaking