We are working with a Tier 1 European intellectual property law firm in their search an experienced patent secretary / patent administrator. This is a Part-Time role working 3 days per week (Tuesday Wednesday Thursday with one office day 2 remote days.)
In this role you will be required to provide full PA and administrative support to a team of fee-earners/attorneys of mixed seniority.
Duties will include:
* Liaising with fee-earners regularly to review progress, discuss upcoming work, and provide updates on outstanding matters. Dealing with cases independently where possible actioning daily prompts.
* Inbox management.
* Diary management to include scheduling in-person and virtual meetings, preparing relevant papers and presentations, and managing all associated logistics eg room bookings, refreshments, and liaising with internal teams.
* Managing extensive international travel itineraries, coordinating flights, accommodations and schedules.
* Preparing invoices
* Attending team meetings and practice group meetings.
* Preparing standard letters and emails.
* Assisting with file management: including liaising with Records to open new cases, update special instructions, scanning and managing case files
* Proactively preparing official forms for UK, European and international patent and design applications and some foreign patent applications.
* Liaising with clients and the EPO directly where necessary.
For this position we are seeking someone with previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP team.
You must be proactive with the ability to work on own initiative as well as being a strong team player. Have excellent communication skills, both written and verbal. Be organised, able to prioritise, meet tight deadlines and work under pressure.
In return the firm offer a healthy work/life balance and a collaborative, friendly and sociable working environment. They offer hybrid working (40/60) and a market leading benefits package.