Job Title: Team PA
Location: Central London - 5 days office-based
Job Type: Full Time
Our client is a UK based owner, developer, and operator, of urban commercial real estate. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers across the business. This is a varied role that combines high-level PA support with front-of-house and facilities responsibilities, requiring strong organisational skills, professionalism, and a hands-on approach.
Working closely with multiple department heads, notably Asset Management, you’ll play a key role in ensuring the smooth running of day-to-day operations while helping deliver a high-quality workplace experience.
Key Responsibilities:
Diary & Travel Coordination
* Manage complex diaries, book travel, schedule meetings, and coordinate conference calls/video meetings.
* Provide full administrative support to a range of senior stakeholders.
Meeting & Event Support
* Organise internal and external meetings, agendas, and action tracking.
* Assist with office-based events and socials, including catering and setup.
Correspondence & Documentation
* Draft and format emails, reports, presentations, and correspondence.
* Ensure all documents are professionally prepared and filed.
Office Administration
* Handle incoming/outgoing post, manage couriers, keys, lockers, and general supplies.
* Process expenses and raise invoice paperwork as required.
* Monitor and replenish consumables and stationery stock.
Facilities Support
* Liaise with external contractors and suppliers (cleaning, plant maintenance, etc.).
* Oversee building access cards, lighting, cleanliness, and daily workplace standards.
* Coordinate with the on-site maintenance team to manage faults and repairs.
Health & Safety
* Conduct fire safety inductions, manage the fire logbook and alarm tests.
* Schedule fire extinguisher checks and maintain first aid kits/training compliance.
* Ensure all statutory compliance documentation is current and recorded.
Project & Ad Hoc Support
* Lead or assist on small projects and workplace initiatives as required.
Internal Communication
* Screen calls and messages, and act as a key point of contact across departments.
What We’re Looking For:
Essential:
* Proven experience in a business support, PA, or team assistant role.
* Strong Microsoft Office skills, particularly PowerPoint.
* Highly organised with excellent time management.
* Confident working across multiple teams with competing priorities.
Desirable:
* Experience within a property or real estate environment.
* Background in facilities, front-of-house, or office management roles.