Who Are We? We’re a specialist engineering contractor, with a reputation for designing and delivering some of London’s most complex and innovative engineering projects. We provide a value-based integrated approach. Focusing on quality and innovation in the delivery of major demolition, piling, civil engineering and bespoke reinforced concrete sub and superstructure solutions. We complement this with our in-house supply chain, self-delivery philosophy and our support services. We’re a London specialist. Notable schemes include Bankside Yard, HS2, Claridge’s Hotel basement, The Londoner Hotel and Battersea Power station. Are you an organised and detail-driven administrator looking for a varied role in a fast-paced construction environment? We’re looking for an all-rounder to join our Support Services team and provide essential administrative support to both our Plant and Procurement departments. As a Support Services Administrator, you’ll play a key role in ensuring the smooth running of our back-office operations. From processing delivery notes and raising purchase orders, to supporting month-end reporting and coordinating with suppliers and site teams – your work will help keep our business efficient and compliant. Key Responsibilities Goods Received Notes (GRNs): Accurately process and document all GRNs for Support Service deliveries. Month-End Support: Assist with the collation and input of labour, transport, haulage, consumables, and stock movement charges. Document Control: Maintain clear records across various support functions, including delivery/collection notes, inspection sheets, waste transfer notes, certificates, and regulative checks. Reporting: Generate and update reports such as Master Asset/Contract reports, weekly inspection lists, labour analysis, GRN logs, and invoice registers. Procurement Administration: Raise and manage purchase orders, track material deliveries, and maintain internal product catalogues. Accuracy & Challenge: Identify incorrect or duplicate orders and address them promptly to avoid costly errors. Reconciliation: Match delivery notes with invoices and raise any discrepancies with suppliers and the accounts team. Coordination: Liaise with suppliers and site teams to resolve outstanding queries, delivery issues, and missing documentation. What We’re Looking For Proven experience in a busy administrative role, ideally within construction, logistics, plant hire, or procurement. Previous experience raising purchase orders and coordinating invoices Excellent organisational and time management skills – someone who is thrives in a fast-paced environment is key! Strong attention to detail and accuracy in data entry. Confident communicator who can follow up on queries and chase outstanding items effectively. IT literate – proficient in Microsoft Excel and comfortable working with internal systems and databases. COINS experience would be a bonus but not essential. A proactive, driven team player with a flexible, can-do attitude. Why Join Us? We’re a well-established construction engineering business with a strong team ethos and a focus on operational excellence. If you’ll be joining a supportive environment where your role makes a real impact in keeping the wheels turning behind the scenes – apply now! This role is based at our Plant Yard Office, which is Heathrow, Horton Quarry, Horton Road SL3 0LP Due to the office location, the ability to drive to work is highly desirable, and free onsite parking is available. However, public transport options may be available depending on your location. Hours are 8pm – 5pm