Position Summary
We are looking for an organized, proactive Executive Assistant to join the Group Office at Norfolk and Waveney University Hospital Group. You will provide high‑level administrative and secretarial support to the Group Chief Executive and the Group Chair, helping them use their time effectively and stay focused on strategic priorities.
Key Responsibilities
* Provide end‑to‑end support for the Group Chief Executive and the Group Chair, including proactive diary management across multiple diaries, organising meetings and events, and ensuring agendas, papers and briefing packs are prepared on time.
* Take accurate minutes, track actions to deadlines and draft and quality‑assure correspondence and briefings.
* Act as a first point of contact for internal and external enquiries, using discretion and initiative.
* Produce high‑quality documents and presentations to corporate standards and support discrete projects as required.
* Make decisions such as prioritising and reshaping diaries and meeting requests based on urgency, strategic importance and stakeholder considerations; deciding what information is needed to brief senior leaders; and resolving routine enquiries and issues on behalf of senior leaders, escalating only when appropriate.
Qualifications
* Degree level qualification or equivalent experience.
* Experience in complex diary management and organising meetings/events.
* Ability to work autonomously, manage discrete projects, respond to sudden demands, and use sound judgement and initiative.
* Excellent written and verbal communication skills.
* Demonstrated confidentiality and discretion handling sensitive information.
Benefits
* Flexible working hours
* Fast‑Track Staff Physiotherapy Service
* Multi‑Faith prayer room at NNUH Colney Lane site
* Discounted gym memberships
* Generous pension scheme and annual leave entitlement
* Wagestream – access up to 40% of your pay as you earn it
* Free Park & Ride service direct to NNUH Colney Lane site
* Free 24‑hour confidential counselling support
* On‑site nursery at NNUH Colney Lane
* On‑site cafés offering staff discounts at NNUH Colney Lane
* Support in career development
* Flexible staff bank
* Salary sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
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