Manage operational funding in respect of PJHQ/MAB operations and any other contingent operations arising which are assigned:
Provide routine reports on the state of financial healthfor all operations.Scrutinise to ensure the accounts and forecastprovides a true & fairreflection of activity conducted within the period.
Assist in ensuring outturn is within the specified limits approved by HMT through Strat Fin.
Ensuring that appropriate financial and accounting systems and procedures are maintained and are functioning properly.
Contribute to the monthly IYM forecast; ensuring input into TM1 the updated Planning Budgeting and Forecasting (PB&F) system meets with the monthly timetable; is robust and that variances over 5% are explained.
Review and advise on risks identified as part of the forecast process ensuring that they are relevant and are adjusted to reflect changes as appropriate. Keep underreview resource-relatedrisk at eachlocation to ensure that sustainment/remediation requirements are identified early and can beaddressed as soon as possible to ensure value for money.
Liaise with the deployed Finance Team to obtain necessary information to enable production of an accurate forecast outturn each month
Ensuring compliance with MoD and FinMilOps Fin Services specific assurance and governance controls.
Maintain arrangements for assuring and reporting spend delegated to Commanders in specific regions in relation to low value procurement and T&S.
Conduct assurance visits and checks when necessary.
Deliver financial scrutiny of expenditure proposals by:
Ensuring financial scrutiny of expenditure proposals is carried out against the basic criteria of minimum military requirement, propriety, regularity, affordability, and value for money and is compliant with MOD policy and guidelines.
Assess spend proposals against expenditure plans to ensure that unplanned spend can be accommodated within allocated limits of liability.
Gather initial evidence for fraud investigationsand investigate anomalies.
Ensurethat proper records are kept and that a clear audit trail, including financial appraisals, is maintained for all decisions.
Delivering your area of responsibility
Management of team members, empowering, motivating and coaching to enable effective delivery.
Supporting individual’s personal development and careers, ensuring you and the team make time to develop themselves and their peers.
Being open to challenge and new ideas, sharing of knowledge and experience, encouraging others through building a supportive team environment.
Ensuring the team are getting the basics right at the first attempt.
Developing and embedding the use of standardised processes to deliver a consistent output to customers.
Exercising sound judgement and interpretative ability, and application of innovative thought to derive novel solutions.
Seeking advice, referring upwards as required, where problems are particularly complex or have wider implications.
Stakeholder engagement
Act as a Finance Business Partner and gather business information from all Operations, ensuring reporting mechanisms are established and working correctlyto informfinancial planning and in-year management.
Form part of the Operations Team (OT) responsible for the day-to-day management of Operations in the region or unit. Provide advice to Ops staff and subordinate organisations to ensure activity is conducted in a manner that is cognisant of available resource, in line with the principles of value for money and sound financial governance.
Engagewith Operational Commandersand Theatre Staff to ensure activities areexecutedwithinthe extantfinancial planandconsistent with departmental policy.
Periodically review MoUs/Technical Agreements with other Nations to ensure that agreed services are being provided and charging mechanisms are in place.
Continuous improvement
Dedicating time to sharing best practice and ideas for refining standardised processes and procedures.
Seeking feedback on the services provided, and continuously striving to improve the service provision. Promptly address any key issues that arise ensuring that processes or ways of working are adapted accordingly, and customers are informed where there is an impact.
Managing issues highlighted during internal or external audit, engaging relevant stakeholders to enable corrective action. Promptly addressing any misinterpretation of guidance, sharing with team members to promote embedding the lesson(s) learnt.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
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