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We are seeking a dynamic Business Administrator to provide professional and focused Programme Administration support to the STEP Programme.Reporting to the Facilities & Business Support Manager, this role is crucial in ensuring smooth operations and effective communication.
Key Responsibilities:
* Reception Duties:First point of contact for visitors, managing site access, appointments, and maintaining the reception area.
* Diary Management:Organise executive diaries, meetings, and events.
* Internal Communications:Ensure clear and accurate communication, prepare agendas, support meeting minutes, and coordinate Programme events and briefings.
* Induction & Site-Access:Deliver inductions, coordinate site access for new starters and visitors.
* Data Management:Maintain accurate records, adapt to new systems, and manage programme information and correspondence with confidentiality and discretion.
* Purchasing:Manage purchases, organise travel, and conference registrations for the whole STEP Programme.
* Recruitment Administration:Support recruitment processes, schedule interviews, and plan campaigns.
* Collaboration:Work in partnership with the Internal Communications team and update the STEP SharePoint with useful resources.
* To actively support the STEP culture and equality and diversity
Job Description
The Role
We are seeking a dynamic Business Administrator to provide professional and focused Programme Administration support to the STEP Programme.Reporting to the Facilities & Business Support Manager, this role is crucial in ensuring smooth operations and effective communication.
Key Responsibilities:
* Reception Duties:First point of contact for visitors, managing site access, appointments, and maintaining the reception area.
* Diary Management:Organise executive diaries, meetings, and events.
* Internal Communications:Ensure clear and accurate communication, prepare agendas, support meeting minutes, and coordinate Programme events and briefings.
* Induction & Site-Access:Deliver inductions, coordinate site access for new starters and visitors.
* Data Management:Maintain accurate records, adapt to new systems, and manage programme information and correspondence with confidentiality and discretion.
* Purchasing:Manage purchases, organise travel, and conference registrations for the whole STEP Programme.
* Recruitment Administration:Support recruitment processes, schedule interviews, and plan campaigns.
* Collaboration:Work in partnership with the Internal Communications team and update the STEP SharePoint with useful resources.
* To actively support the STEP culture and equality and diversity
Qualifications
Essential Requirements:
* GCSE grade C and above, or equivalent, in English Language and Mathematics.
* Demonstrable administrative experience
* Excellent interpersonal and communication skills
* Discreet and professional approach
* Proven ability to cope with multiple tasks and prioritise appropriately
* Excellent IT literacy and competency with Microsoft Office software
* Proven ability to cope with multiple tasks and prioritise appropriately
Additional Information
We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and individuals with disabilities. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.
UKIFS is committed to being accessible. Please email[emailprotected] if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.
This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions. Whilst not required at this time, there is a possibility of an SC Clearance being required in the future. If a candidate already holds an SC clearance, that clearance can be transferred to UKIFS.
For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicantsIf your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.
Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications. We may consider your application for future positions or similar positions within the organisation.
We have a number of exceptional opportunities available at the moment, to view them all please visitCareers - STEP.
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