Job Summary:
We are looking for a dependable and organized Office Manager to lead our administrative operations, with a key focus on payroll, internal financial duties, supply management, and HR support tasks. The ideal candidate will be proactive, detail-oriented, and capable of juggling multiple responsibilities—from managing cash ledgers and utility bills to maintaining accurate staff records and overseeing inventory.
Key Responsibilities:
Payroll & Financial Duties
* Process and manage accurate employee payroll in compliance with tax laws and deadlines.
* Distribute and monitor internal department cash ledgers and petty cash usage.
* Track, reconcile, and pay utility bills and service users/office expenses on time.
* Maintain and audit financial documentation and cash logs for accuracy and compliance.
Supply & Inventory Oversight
* Order, track, and manage inventory of office supplies, equipment, and consumables for the service also.
* Perform regular audits of supply levels to avoid shortages or overstocking.
* Maintain organized purchase records and adhere to budgets.
Administrative & HR File Support
* Provide administrative support for HR-related paperwork,
* Print, organize, and file staff personnel documents in a secure and confidential manner.
* Maintain up-to-date and legally compliant personnel files (physical and/or digital).
* Assist with the preparation of employment-related paperwork, letters, and reports as needed.
General Office Administration
* Oversee daily office operations and ensure the work environment runs smoothly.
* Serve as a point of contact for vendors, sm and utilities.
* Delegate tasks to support staff and follow up to ensure completion within your area.
* Assist with internal communications when necessary.
Qualifications:
* Proven experience in office management, payroll, or financial administration.
* Familiarity with accounting and payroll systems (e.g., xero ).
* Strong organization and multitasking skills.
* High level of confidentiality, especially with personnel and financial information.
* Proficient with google drive and speak sheets and document management systems.
Preferred:
* Associate's or Bachelor's degree in Business Administration, HR, or Accounting.
* Prior experience handling personnel files or HR support tasks.
Job Type: Full-time
Pay: From £13.50 per hour
Expected hours: 28 per week
Work Location: In person