Position Overview
We require a person to be responsible for assisting with Purchasing, Office and Stores Administration to support our financial, operations and engineering teams. In this role, you will be required to carry out a variety of tasks, including stores management, purchasing and other admin related duties. You will help ensure stock is available, well‑organised, and efficiently distributed to the team when needed. You will be in charge of managing service contracts.
Key Responsibilities
* Manages requisitions and processes purchase orders from quotation to delivery
* Serves as a liaison between suppliers and internal departments to resolve supply‑related issues
* Coordinates domestic and international shipping (e.g., FedEx, UPS, DHL)
* Matches delivery notes to purchase orders and records goods received in the ERP systems
* Provides administrative support across all departments, including senior leadership (e.g., Managing Director)
* Acts as the first point of contact for phone inquiries, greets visitors, and handles incoming mail
* Maintains office supplies and assists with filing, scanning, and data entry
* Updates internal records, including holiday schedules, absences, and fire roll call lists
* Oversees daily operations of the parts store
* Monitors stock levels, reorders supplies, and organises inventory
* Conducts regular inventory counts and ensures accurate ERP system records
* Maintains a clean, safe, and well‑organised store environment
* Performs other relevant duties as required
Experience and Qualifications
* Highly organized, dependable, and detail‑oriented with a strong focus on quality and results
* Self‑motivated and proactive, with a willingness to take initiative and see tasks through to completion
* Proficient with computer systems, including Microsoft Excel and ERP platforms
* Strong time management skills with the ability to prioritize tasks and meet deadlines
* Effective communicator – both verbal and written – with a confident phone manner and a collaborative, team‑oriented mindset
* Previous experience in administrative or purchasing roles is beneficial but not required; full training will be provided
* Eager to learn and grow within a dynamic, hands‑on role
* Excellent attention to detail and capable of managing multiple tasks simultaneously
* Strong problem‑solving abilities, including analysis, evaluation, decision‑making, and creative thinking
Working Conditions/Physical & Mental Demands
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Standard manufacturing or office environment depending on the position. Significant computer work should be expected depending on the position requirements.
Equal Opportunity Employer
Mycronic is committed to workplace diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by national laws.
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