Overview
The Role
In this role you will provide a wide range of administrative and file management tasks. The prime role of the Business Support Team is to assist each team in operating at optimum efficiency across all offices. As part of the Business Support Team you are expected to use a high degree of self-management and initiative and should be able to multitask. We are looking for a full time Business Support Administrator to work on Monday – Friday between the hours of 9.00 – 17.30 and Friday 9.00 – 17.00, 37 hours in total.
Responsibilities
* File opening for all teams across the firm, producing files in accordance with the team’s requirements
* Entering all contacts on to SOS, entering ID requirements and scanning in ID requirements as agreed
* Closing files for teams across the firm
* Archiving
* Sorting and scanning the post
* Franking and taking the post to the post office each day (including recorded deliveries)
* Photocopying and scanning and saving into SOS
* Preparing Bundles
* Retrieving Wills/Deeds retrieval and storage, ensuring the relevant documentation is kept up to date in accordance with the Firms policy
* Maintaining levels of stationery and providing accounts with order lists
* Typing for teams across the firm producing attendance notes, letters, and other documents where required
* Supporting teams (such as Marketing) with project work
* Coordinating meeting room bookings
* Taking overflow messages for teams
* Telephony Cover and taking messages for teams throughout the day
* Greeting and welcoming clients
* Providing teas and coffees to clients and arranging catering where required
* Maintaining client facing areas with regular checks throughout the day and after each meeting
* Other ad hoc duties
Experience
You should be comfortable with all Microsoft Office applications and have a willingness to learn and continue to develop within a professional environment.
Skills
* Good communication skills
* Good organisational skills
* Ability to work independently as well as in a team
* Great attention to detail
* Excellent time management
* Flexible
* Able to multitask
About Us
Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development.
Working in partnership with businesses and individuals
Holmes & Hills\' large team of legal experts work in partnership with individuals and organisations to provide them with truly proactive legal services through personal relationships. Acting as a trusted advisor to clients, we take the time to understand clients\' needs and objectives before delivering practical advice through a personal and accessible approach.
Independently recognised as a leading law firm
Holmes & Hills Solicitors is independently recognised by The Legal 500 and Chambers & Partners - two independent directories of the UK’s top law firms - as being a leading supplier of legal services in the region.
These accreditations give our clients the confidence that the legal advice and representation they receive from Holmes & Hills is some of the best available.
Our clients range from established and growing businesses whose brands are recognised and sold around the world and local authorities across the region, through to families and first-time home buyers.
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