Team Administrator
We’re looking for an organised, proactive Team Administrator to join a well-established and highly respected fire & security systems specialist serving commercial and industrial clients across the South.
This is a key role at the heart of a busy operations team — perfect for someone who thrives on variety, takes pride in keeping things running smoothly, and enjoys being the go-to person in a professional office environment.
Key Responsibilities
* Acting as a central point of contact for office and engineering teams
* Handling incoming calls professionally and directing enquiries
* Managing shared inboxes and ensuring queries are dealt with promptly
* Updating engineer schedules and maintaining accurate diaries
* Processing and checking engineer timesheets
* Logging, processing and chasing outstanding paperwork
* Preparing equipment and documentation for engineers
* Raising purchase orders and liaising with suppliers and subcontractors
* Supporting contract administration, setup and document archiving
* Managing stock levels of materials, stationery and refreshments
* Receiving and logging deliveries (manual handling involved)
* Maintaining engineers’ van stock records
* Coordinating site attendance bookings where required
* Greeting visitors and ensuring meeting areas are professional and tidy
* Helping maintain a clean, organised and safe office environment
What We’re Looking For
* Previous experience in a busy administrative or office-based role
* Excellent organisation and time management skills
* Confident and professional telephone manner
* Strong attention to detail and high levels of accuracy
* Ability to work independently and as part of a close-knit team
* Calm, methodical approach when working under pressure
* Good IT skills and confidence learning new systems
* Positive, flexible and proactive attitude
Benefits
* 4-day working week (Monday–Thursday)
* Pension scheme (after qualifying period)
* Supportive team environment in a well-established company
* Varied role with real responsibility and impact