Overview
Business Support & People Co-ordinator 58180 – Milton Keynes, United Kingdom
What you will be doing
We are looking for an admin-focused professional to drive office operations and employee engagement, helping to create a welcoming and productive workplace. You will support day-to-day office management and contribute to the broader employee experience, enabling the team to work efficiently and feel connected.
Responsibilities
Office Operations
* Act as the first point of contact for employees and visitors, representing Kinetic with professionalism and warmth.
* Plan and book company meetings, events, venues, meals, and accommodation.
* Order the weekly online shop and ensure kitchen and refreshment areas are stocked and welcoming.
* Sort incoming and outgoing post (minimal volume).
* Keep the office environment running smoothly — from supplies and refreshments to liaising with cleaning staff, vendors, and building management.
* Take responsibility for facilities tasks, including coordinating repairs, maintenance, recycling, and ensuring shared spaces are organised.
Culture & Engagement
* Assist in the planning and delivery of company-wide engagement activities and office socials.
* Develop the calendar of cultural activities that bring people together and reinforce our company values alongside the People & Culture team.
* Coordinate training days, award ceremonies, and recognition programmes to strengthen engagement.
* Be the champion of creating those “magic office moments” that make Kinetic a great place to work.
Administration
* Manage ad hoc requests from the Board and Senior Management Team.
* Track and manage security passes and fobs.
* Liaise with external vendors (maintenance, shredding, recycling, coffee supplies, etc.).
* Handle office administration such as merch orders, and landlord communications.
New Starters
* Keep onboarding kits prepared (tote bags, lanyards, company merch, welcome materials).
Health, Safety & Compliance
* Ensure the office remains safe and compliant with required certifications.
* Maintain fire drill registers and schedule H&S training refreshers.
* Ensure adequate First Aid and Fire Marshal coverage.
What you’ll need
* At least 2 years experience in office coordination.
* Excellent organisational skills with the ability to manage multiple priorities.
* Strong IT skills, particularly in Microsoft 365 (Word, Excel, Outlook, Teams).
* Confident communicator with strong written and verbal skills.
* A proactive, positive approach and willingness to take ownership of tasks.
Extras that will help you thrive
* 25 days holiday (plus bank holidays) - with extra days the longer you’re with us
* Two paid wellbeing days each year, with a budget to enjoy some time out with someone important to you
* Enhanced pension contributions to support your future
* Two paid days a year to give back through volunteering, charity work, or sustainability projects with our Green Team
* Salary sacrifice schemes for electric vehicles and cycle-to-work
* 24/7 access to our Employee Assistance Programme for confidential advice and support
* A full annual health check to keep you at your best
* A flexible benefits platform - from life assurance and learning opportunities to retail discounts and cinema tickets
* A genuine people-first culture where your growth and wellbeing come first
* Performance-related bonus scheme to reward your contribution
* Regular socials - from team get-togethers to all-company celebrations, with each department owning a budget for their events
* The opportunity to attend group conferences, away days and learning forums both in the UK and abroad
We’ve created a welcoming office environment, with well-stocked kitchens offering free breakfast, fresh fruit, hot and cold drinks, and a range of tuck shop goodies to keep you fuelled throughout the day.
Kinetic is an equal opportunity employer, fostering diversity and committed to creating an inclusive environment for all employees.
Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Other
* Industries: IT Services and IT Consulting
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