Office/ Facilities Supervisor
Entirely office based, 35 hours per week – paying £42 000.
Working for a Private Banking group, with superb West-End offices.
We are seeking a highly organised and proactive Office/ Facilities Coordinator to support the smooth day-to-day operations of an Administration and Facilities function. This is a varied and hands-on role requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities within a fast-paced corporate environment.
This role is spread across the Facilities, mailroom and admin department. It’s a varied and interesting role.
Key Responsibilities
* Support the Admin Manager with office support and mailroom operations.
* Assist with facilities management activities.
* Including building security.
* Helping to handle incoming calls and external enquiries.
* Maintain employee joiner/leaver records.
* Process monthly administrative and financial system updates.
* Maintain office access control systems.
* Raise and authorise purchase orders.
* Manage office inventory, stationery supplies & printing.
* Oversee document archiving systems.
* Coordinate annual document destruction processes.
* Maintain emergency contact systems and business continuity databases.
* Support Health & Safety activities across the office environment.
* Maintain Fire Safety assessment records and compliance.
Ideally the candidate will have supervisory experience within a facilities and administration environment. Previous experience within financial services, banking, or a professional corporate would be a bonus.
Strong understanding of Health & Safety requirements within an office environment is important. Along with proficiency in Microsoft Office applications, including Excel, Word, and Outlook