At Wavin – an Orbia business, purpose is what draws us together and drives us every single day. Everywhere we are, we are thinking big and working smart to solve some of the toughest challenges. Everywhere you are, you bring your unique skills, talents, and perspective to moving your career, the company, people, and the planet forward.
This is where your abilities can be developed. Where your ambitions can be realised. Where you can own your part in our transformation. Where you can find a diverse, global community of teammates who are making a difference with you. And where you’ll be taken care of as you take care of bringing purpose to life. Where purpose comes to life, it changes lives. This is what working at Wavin – an Orbia business is all about.
We are currently looking for a People Assistant to join our People team at the Edlington Lane site in Doncaster. The role will provide maternity leave cover and is expected to last until early 2027.
The main purpose of the role is to provide first-class administrative support service for the People Business Partner at Doncaster and the wider People team who support ~700 employees across the UK and Ireland.
A critical part of the role is responsibility for data accuracy on our SAP based employee portal, Orbia Pulse. The post also encompasses general administration duties such as recruitment and retention processes, co-ordinating on-site inductions and onboarding, and involvement in supporting People projects.
Some of the main duties and responsibilities of the role are to:
• Ensure that all data within Orbia Pulse is accurate and is implemented and updated at the point of change. Maintains Orbia Pulse, electronically updating employee information, role details, organisational chart changes, creating job codes and vacancy requisitions and launching and amending annual performance review forms in line with corporate requirements
• Organise all elements relating to internal training programmes, including organising workshops, communicating with line managers, inviting delegates, booking hotels, ordering refreshments, etc.
• Support the People team with recruitment cycle letters and other administration requirements, including ordering Long Service vouchers, servicing drug and alcohol testing equipment, etc.
• Take responsibility for all Doncaster related employee absence by ensuring that the correct documentation is completed and returned by line managers and employees
• Work closely with the Compensation and Benefits Manager to ensure that all Company vehicle related information is administered correctly and efficiently
• Undertake the organisation of pre-employment checks, exit interviews, company car inspections, devising and updating job descriptions, updating policies and procedures in line with best practice and legislations, administering cognitive ability psychometric assessments, participating in Recruitment and Selection activities and acting as the HR Representative in some Employee Relations cases.
The profile:
We are keen to hear from applicants who can demonstrate;
• Previous experience in an administration role, ideally within a HR capacity
• A high degree of computer literacy across SAP systems and the Microsoft Office suite
• Possession of clear communication skills across all mediums
• The ability to effectively and accurately to strict deadlines
• Work at pace and juggle conflicting priorities
• High levels of self motivation and focus
• Excellent organisation and prioritisation skills
• Integrity, empathy and trustworthiness
• A working knowledge of HR Best Practice, Employment Law and payroll practices would be a distinct advantage
The role, at times, requires a flexible approach to working hours and environment to allow delivery of specific business objectives. Due to geographical location, the role may involve occasional travel by car and therefore possession of a full UK driving licence is preferred. Infrequent nights away from home to meet the demands of the role may also be necessary.
This is currently a full-time role undertaken between Monday to Friday inclusive, 7.5 hours per day and across 37.5 hours per week but we are happy to consider a flexible working arrangement for the duration of the fixed term contract. We would welcome conversations during the recruitment process about working hours, patterns of work and/or hybrid arrangements after successful completion of the 3 month probationary process.