Job Description
Business Administrator
Location: Reading (office presence required once per week)
Contract: up to 18 months
Role Overview
An exciting opportunity has arisen to join a fast-growing EMEA Technical Services Organisation as a Business Administrator. This role will provide high-level administrative support to members of the Leadership Team, ensuring smooth day-to-day operations and enabling senior stakeholders to focus on strategic priorities.
The successful candidate will be confident, highly organised, and comfortable working in a dynamic environment with shifting priorities. You will play a key part in supporting a team that delivers proactive technical services across EMEA.
Key Responsibilities
* Diary Management – Proactively manage complex calendars for four senior leaders, anticipating challenges, removing roadblocks, and adapting to changing priorities.
* Meeting Coordination – Organise and schedule internal and external meetings across multiple time zones, prepare materials and presentations, and ensure all logistics run smoothly.
* Travel Arrangements – Coordinate travel itineraries including international flights, visas, accommodation, and ground transport, ensuring compliance with internal policies.
* Expense Management – Process and submit expense reports accurately and on time, using internal systems.
* Procurement Support – Raise purchase requests, track orders, and approve invoices once goods are received, following internal guidelines.
* Ad-hoc Support – Assist with PowerPoint presentations, documentation, and other administrative tasks as needed.
Required Skills & Experience
* 5+ years’ experience in an administrative or business support role, ideally within a global, fast-paced organisation.
* Strong Microsoft Office skills (Outlook, Excel, PowerPoint) with advanced diary and scheduling experience.
* Excellent organisational skills, able to manage multiple priorities and switch focus quickly with minimal supervision.
* Confident communicator with strong interpersonal skills, comfortable working with senior stakeholders across different regions.
* Problem-solving mindset with the ability to make timely decisions and exercise sound judgement.
* High attention to detail, reliability, and a professional approach.
* Commitment to confidentiality and discretion.
Why Join?
* Opportunity to support a newly formed and expanding technical services team at a pivotal stage of growth.
* Work directly with senior leaders and play an integral role in supporting their strategic initiatives.
* Flexible working pattern with one day per week required on-site in Reading (occasional travel to Paddington may be required).
How to apply?
Send a CV to kacey.norris@experis.co.uk