Sales Administrator
📍 West Lothian
💰 £26,000 per year
🕒 Mon-Thu 8am-4pm | Fri 8am-3pm (paid lunch break every day!)
📄 Temp to Perm
Are you the kind of person who gets a buzz from ticking things off your to-do list? Do you love being the one who knows what's happening, what's missing, and how to fix it-before anyone else even notices? 🧠✨
We're looking for a Sales Administrator who's ready to jump in, take charge, and keep everything running like clockwork for a busy training company in West Lothian 👏
🔍 What's the Role All About?
This isn't just admin-it's the engine room of the business.
You'll spend 60% of your time supporting the Training Department, making sure every booking, confirmation, and report is spot-on.
The other 40%? You'll be the go-to admin support across the business-jumping in wherever things need organising, fixing, or just a bit of your magic touch. ✨
🧠 Your Day-to-Day Will Include:
🗂️ Training Admin (60%)
Processing training courses through internal CRM system timely and accurately
Building and maintaining strong relationships with exisiting clients via telephone & email
Managing training bookings from start to finish
Chasing missing candidate information to ensure they are compliant & able to participate in courses prior to arrival
Investigate/answer queries associated with pre-booked courses to ensure 100% client satisfaction ✅
Sending out booking confirmations and invoices to clients promptly⏰
Creating weekly reports to help the team stay sharp & identify potential patterns in customer trends/bookings
Liaising with clients and trainers to keep everything on track🔧 General Admin Support (40%)
Supporting other departments with day-to-day admin
Processing Modern Apprenticeship paperwork and ensuring compliance 📄
Answering calls and emails with confidence and clarity
Helping with internal processes and keeping systems tidy
Being the calm, capable presence when things get busy 🧘♀️
👀 Who We're Looking For:
✅ You're organised, proactive, and love a good checklist 👀
✅ You've got solid Microsoft Office skills (especially Excel & Outlook) 💻
✅ You're confident, friendly, and great with people - communication is key 🔑
✅ You stay calm under pressure and thrive in a fast-paced environment 🚀
✅ You're a team player who's always happy to help 🙌 ✅ You'll hold a full UK drivers license - required due to client location 🚗
🎉 Why You'll Love It Here:
🎈 Early finish every Friday
🍽️ Paid lunch break every day
🤝 Supportive, down-to-earth team
📚 Loads of variety - no two days are the same
🚀 Real opportunity to go permanent and grow with the business
If you're ready to be the person everyone relies on-and you secretly love being the one who's always two steps ahead-this could be your perfect next move.
Hit 'Apply Now' to be considered for this amazing opportunity! Alternatively, you can email me your CV at 📧(url removed) or call (phone number removed) for more info ☎️
‼️Please Note: Only shortlisted candidates will be contacted ‼️
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