Executive Assistant ( to Hospital Director | Private Hospital | From £28,000 DOE | 12 month fixed term, Full Time or Part Time available | Worcester
Spire South Bank are recruiting for an Executive Assistant to the Hospital Director and Director of Clinical Services. The ideal candidate will be required to support the Hospital Director, and Senior Management Team by ensuring effective communication and dissemination of business developments and clinically targeted information within the hospital.
Spire South Bank Hospital is a state-of-the-art private hospital. We have over 30 years’ experience providing personalised healthcare with fast access to consultations in a wide range of specialities, supported by some of the most advanced technology including the latest imaging scanners and a laparoscopic (keyhole) theatre.
You will be based onsite at a really friendly private hospital in Worcester. Supporting the Hospital Director and Senior Management Team to provide a first class service. You will join an amazing dedicated and friendly team that have won awards for Outstanding Care.
Duties and responsibilities:
1. Co-ordinate the Hospital Directors office, achieving high standards in terms of efficiency, presentation standards and customer care
2. Organise the HD electronic diary and communications in line with priorities, deadlines and personal commitments, providing relevant back-up material
3. Assist in organising the daily schedule of the HD ensuring files and documents are available and up-to-date, and that the Director of Clinical Services is briefed on the day’s activities. This will include travel arrangements
4. Deal with a wide range of telephone enquiries and assist where appropriate
5. Prepare agendas/papers for meetings including production of minutes. Attend these meetings as required
6. Assist the Hospital Director and SMT in establishing and maintaining good relations with Head Office personnel and Consultants
7. Arrange routine and ad-hoc meetings, briefings and hospital events, preparing necessary agendas, reports, minutes, overheads, etc.
8. Ensure business and financial information is stored, maintained and retrieved in a systematic secure, efficient and confidential manner
9. Produce itineraries for visits by Senior/Head Office personnel, VIPs and other visitors, ensuring arrangements, catering and transport are of the correct standard
Who we're looking for:
10. Proven track record of holding a similar position.
11. Computer literate
12. Accurate, fast typing skills
13. Strong interpersonal skills with the ability to communicate effectively at all levels offering support and advice where needed
14. Good written, verbal communication and interpersonal skills
15. Excellent organisational skills, the ability to manage time well, prioritise workload and the work to deadlines
16. Flexible and proactive approach to work
17. At all times maintain complete trust, loyalty, confidentiality and discretion
18. Understanding of the importance of, and respect for confidential information, underpinned by an understanding of the Data Protection Act. Attention to detail in presentation and recording of data
Salary:
19. From £28,000 PA depending on experience
Working pattern:
20. 30 or 37.5 hours per week available
21. You will be based onsite, working predominantly Monday - Friday 09.00 - 17.00 (occasional evenings may be required)
Location:
22. We're on the A38 Bath Road; 1 mile from the city centre and 2 miles from the M5. Spire South Bank Hospital is convenient for both the city of Worcester and junction 7 of the M5 which is just 2 miles away.
Contract type:
23. 12 month Fixed Term Contract.
Benefits:
We offer colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
24. 35 days annual leave inclusive of bank holidays
25. Employer and employee contributory pension with flexible retirement options
26. ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
27. Free Bupa wellness screening
28. Private medical insurance
29. Life assurance
Our Values:
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
30. Driving clinical excellence
31. Doing the right thing
32. Caring is our passion
33. Keeping it simple
34. Delivering on our promises
35. Succeeding and celebrating together
36. Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications