1. Immediate Start
2. Hybrid Working
About Our Client
My client is an international well renown and world leading healthcare and pharmaceutical organisation with head offices in the US.
Job Description
PRIMARY DUTIES & RESPONSIBILITIES:
3. Serves as primary interview scheduling contact for international hiring; schedules interviews, reserves conference rooms, distributes candidate information to interview teams, and troubleshoots scheduling conflicts as they arise.
4. Coordinates international candidate travel arrangements and assists with candidate expense reimbursement.
5. Tracks and file candidate feedback forms and coordinates debrief meetings.
6. Provides applicant tracking system support from posting positions to candidate workflow.
7. Creates employment contracts, amendments and other documents with confidential information.
8. Facilitate on-boarding and coordinate first day details for international hires.
9. Coordinate activities associated with new hire benefits enrolment and employee lifecycle benefit changes.
10. As needed, conducts new hire orientation to assist with new hire on-boarding.
11. Provides general administrative support such as preparing forms and reports, arranging meetings.
12. Provides support for timely and accurate data entry and maintenance of HRIS.
13. Partners closely with Payroll to coordinate flow of updates and changes to meet payroll deadlines.
14. Establish and maintain employee personnel files.
15. Participates in Talent Acquisition and Human Resources projects by providing administrative support.
16. May provide support around new hire & employee visa requests.
17. Acts as initial point of contact for HR-related employee questions.
18. As needed, assists with audits and personnel file record requests.
19. Ensures work is performed in compliance with company policies including Privacy and other regulatory, legal, and safety requirements.
Performs other duties as assigned
The Successful Applicant
REQUIRED QUALIFICATIONS:
20. Knowledge, skills & abilities:
21. Strong administrative and data management skills.
22. Organised and attentive to detail, with excellent follow through skills.
23. Proven exemplary customer service skills and ability to interact effectively with all levels of management.
24. Experience in handling confidential information.
25. Able to effectively share information related to work product in verbal and written form.
26. Able to contribute to the team by supporting the acceptance of new team members.
27. Demonstrated ability to work accurately and independently, follow instructions and schedules, meet deadlines and handle multiple priorities.
28. Proficiency in Microsoft Office required: Word, Excel, PowerPoint and Outlook.
29. Prior recruiting administrative experience strongly required.
30. Minimum certifications/educational level:
31. HR / TA certifications or qualifications are desirable but not necessary
32. Minimum experience:
33. 1 - 2 years of relevant Human Resources or Talent Acquisition experience.
34. Experience with recruitment processes, applicant tracking systems and HRIS required.
JOB SCOPE:
35. Applies acquired job skills and company policies and procedures to complete assigned tasks.
36. Works on assignments that are semi-routine in nature but recognises the need for occasional deviation from accepted practice.
37. Normally follows established procedures on routine work; requires instructions only on new assignments.
What's on Offer
What's on offer?
38. Work in a supportive, collaborative team environment that encourages growth and development.
39. Gain experience in a globally recognised, innovative organisation.
40. Competitive salary and benefits package.
How to Apply:If you're passionate about contributing to a growing HR team and ensuring the smooth recruitment and on-boarding of top talent, I'd love to hear from you! Please submit your CV for consideration.