Job Introduction
We are seeking a Design Assistant to be the cornerstone of our document control systems. This is a highly collaborative role for a methodical and organized professional who wants to ensure project information is accurate and accessible for our teams.
Main Responsibilities
· Assist the Group Technical Department in developing and implementing document control systems
· Document Control - Drawing and Project Information management ensuring Divisional teams have up to date project information via document control trackers
· Maintain Standard House types and Details files under supervision.
· Ensure all design information is issued to the relevant stakeholders.
· Maintain records of Type approval with NHBC, LABC and SBD.
· Liaise with internal departments, consultants, suppliers, and subcontractors as required.
· Develop awareness of group procedure, implement and maintain.
· Maintain Consultant Schedule / Pre-Qual documentation.
· Coordinate & report R&S bond levels, BT & infrastructure rebates
· Printing and collation of contract documents.
· Assist Group Technical Director & Design Manger in day-to-day project administration tasks as required
· Data entry and uploads into our in-house document management system
· Attendance at team meetings and taking meeting minutes
· Manage the flow of drawings, documentation, and data within the organization
Requirements
· The role requires a reasonable technical knowledge base. Ideally from a technical design / housebuilding background
· Possess good communication skills
· Previous experience in administration or document control for a Main Contractor / Housebuilder (preferred but not essential)
· Previous experience using project management software (preferred but not essential)
· Enthusiastic and self-motivated individual
· Ability to perform data entry tasks quickly and accurately
· Experience of working with various file types including MS Office and excel, outlook
· Analytical – able to work methodically, with an organised and confident approach to dealing with their workload
There is ample opportunity for the right candidate to take on new responsibilities in the future as they gain the necessary experience in the role.
We welcome applications from highly collaborative individuals who are motivated to further their experience in Document Control and Project Administration, while being mentored by the experienced team with a home builder with ambitious growth plans.