Job Title: Bookkeeper / Payroll Administrator
Location:Office based
Hours: Full time
Reports to: Directors
Salary: Dependent on experience
Role Overview
We are seeking an experienced and dependable Bookkeeper / Payroll Administrator to manage the day-to-day financial and payroll activities for a small group of companies. This is a hands-on role requiring strong attention to detail, the ability to manage multiple entities, and confidence working independently.
The role covers bookkeeping, job costing, payroll and CIS, statutory returns, and credit control, supporting the directors with accurate and timely financial information.
Key Responsibilities
Bookkeeping & Accounts
* Maintain accurate accounting records for a small group of companies
* Raise sales invoices and ensure correct allocation to jobs and cost centres
* Input and process purchase invoices, allocating costs to job costing and inventory
* Reconcile bank accounts, credit cards, and supplier statements
* Maintain general ledger, nominal codes, and inventory records
* Prepare and generate job costing reports for management review
* Assist with month-end and year-end accounting processes
Payroll, CIS & Duties
* Process weekly/monthly payroll accurately and on time
* Administer CIS, including verification, deductions, and HMRC submissions
* Manage pension auto-enrolment and statutory payments
* Prepare and submit RTI returns to HMRC
* Prepare and submit Alcohol Duty returns
* Prepare and submit VAT returns, ensuring compliance with HMRC regulations
Credit Control
* Monitor customer accounts and outstanding balances
* Issue statements and chase overdue payments
* Resolve customer invoice queries promptly and professionally
* Work with directors to manage cashflow and reduce debtor days
Liaison & Compliance
* Liaise with external accountants, HMRC, and other authorities
* Ensure compliance with relevant financial, payroll, and tax legislation
* Maintain confidentiality and accurate financial records at all times
Skills & Experience Required
* Proven experience in a bookkeeping and payroll role, ideally within an SME or group structure
* Strong working knowledge of payroll, CIS, VAT, and HMRC compliance
* Experience handling job costing and inventory accounting
* Confident raising sales invoices and managing purchase ledger
* Experience preparing statutory returns, including VAT and Alcohol Duty
* Competent with accounting software (e.g. Xero, Sage, QuickBooks)
* Strong Excel skills and high attention to detail
Desirable
* AAT qualification or equivalent experience
* Experience in construction/manufacturing environments
* Experience working across multiple companies
* Experience producing management and job costing reports
Personal Attributes
* Highly organised and methodical
* Trustworthy and discreet
* Proactive and able to manage deadlines independently
* Confident communicator with internal teams and external bodies
What We Offer
* Competitive salary based on experience
* Long-term, stable role within a growing group of companies
* Supportive and practical working environment
Job Types: Full-time, Permanent
Pay: £24,420.00-£41,235.96 per year
Benefits:
* Casual dress
* Company pension
* On-site parking
Work Location: In person