Job Description
EA to MD
Job Title: Executive Assistant & Office ManagerJob Reports To: Managing DirectorJob Location: Stansted Airport Job Salary: Up to £55,000
Job Purpose:The Executive Assistant & Office Manager provides high-level administrative support to senior leadership while ensuring smooth and efficient day-to-day office operations. The role enables executives to maximise productivity, meet strategic objectives, and focus on high-impact work.Key Responsibilities:
* Deliver advanced administrative support to multiple senior leaders, including complex diary management, travel coordination, and meeting organisation.
* Prepare high-quality board packs, reports, presentations, and confidential correspondence.
* Oversee office operations ensuring facilities, supplies, equipment, and workspace standards are maintained.
* Participate in workspace redevelopment initiatives.
* Manage expense processing, travel budgets, invoices, and cost tracking.
* Maintain key governance records, including the Gifts & Hospitality register and Directors’ notices.
* Act as central liaison between executives, colleagues, and external stakeholders.
* Coordinate senior visitors, new starters, inductions, access passes, and parking.
* Oversee IT and office services in collaboration with internal SMEs, ensuring compliance, safety, and operational efficiency.
* Assign tasks and coach the PA, setting standards, monitoring progress, and supporting development.
* Support cyclical HR-related activities including performance and talent processes.
Decision-Making & Challenges:
* Balancing multiple competing demands and reorganising schedules at short notice.
* Handling highly confidential and sensitive information with discretion.
* Navigating complex stakeholder needs while maintaining neutrality and professionalism.
* Making informed decisions around procurement, office inventory, and future workspace use.
Knowledge, Experience & Skills:
* Significant experience in Executive Assistant and people management, including line-management responsibility.
* Exceptional attention to detail and strong organisational skills.
* Proven ability to manage sensitive information with professionalism.
* Experienced in event and meeting planning, including stakeholder coordination.
* Strong problem-solving skills; able to escalate or resolve issues independently.
* Excellent interpersonal and written communication skills.
* Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
* Understanding of workplace health & safety practices and regulations.
* Self-starter with the ability to prioritise and manage workload autonomously.
* Experience in a fast-paced large company
Environmental & Safety Responsibilities:
* Follow all environmental and energy-management policies.
* Ensure personal and colleague safety at all times.
* Adhere to company rules, procedures, and training requirements.
* Report hazards and maintain compliance in all office-related operations.
Please apply online or send your CV to Kayleigh.Saunders@hays.com#4757374