London Victoria - Hybrid working ( Monday and Tuesday in office/ 3 days home working)
Our client, a leading sporting media broadcasting organisation based in Victoria, is seeking a proactive, adaptable, and personable Office Assistant/ PA to join its Operations team.
As a key front-of-house representative, you will act as the first point of contact for all visitors and enquiries, delivering a professional and welcoming experience at all times. Alongside this, you will provide dedicated PA support to the Finance and Legal Directors. Working closely with the Executive Assistant and Office Manager, you will play an important role in the smooth day-to-day running of the office, as well as supporting the planning and delivery of corporate hospitality at some of the UK’s most prestigious horse racing events.
This is a varied and evolving position, offering scope to contribute to wider business initiatives and grow within the role. You will have the opportunity to take on increasing responsibility, identify and implement efficiencies, and support improvements that positively impact both internal teams and external stakeholders. There will also be opportunities to attend high-profile horse racing events.
Key Responsibilities
* Act as the first point of contact for visitors, providing a warm welcome and refreshments
* Manage meeting room diaries, including setup, catering, and preparation for all meetings
* Provide comprehensive administrative and secretarial support to the Finance and Legal Directors, including diary management, correspondence, and scheduling
* Plan, coordinate, and attend corporate hospitality events at UK horse racing fixtures in collaboration with the EA and Office Manager
* Ensure all events run seamlessly, consistently exceeding guest expectations
* Arrange travel, accommodation, and detailed itineraries for the executive team
* Manage incoming post, ensuring timely distribution across departments
* Maintain office supplies, including stationery and weekly provisions
* Support the management of office facilities (IT equipment, mobiles, TVs, printers) in collaboration with the Office Manager and EA
Please note that this contract role is only suitable for candidates with a notice period of 1 week or less.
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