We’re looking for a proactive, organised and people-focused Office Manager to keep our Glasgow office running smoothly and support our Edinburgh hub when needed. If you love creating a welcoming atmosphere, staying on top of the details, and being the go-to person for colleagues and visitors, this could be the perfect fit.
Responsibilities
Office Management
* Manage stationery, snacks and all office sundries
* Oversee cleaning schedules and ensure a consistently tidy workspace
* Arrange weekly office lunches and coordinate fruit, milk and other regular orders
* Process business card requests
* Monitor office sundries budgets
* Organise all Health & Safety, annual/quarterly/monthly office testing
* Meet and greet guests and provide office tours
* Prepare and distribute new starter welcome packs and access cards
* Keep internal documents and logs up to date, including contract notices and access card lists
Facilities
* Partner with Building Management on all office infrastructure needs, from air conditioning to fire safety
* Maintain kitchen facilities and ensure all equipment is in good working order
* Build strong relationships with suppliers and contractors, including managing routine checks (e.g., water testing)
* Coordinate repairs, maintenance and remedial work, ensuring best value and service
Tech Support
* Work with IT to set up equipment for new starters and manage leaver kit returns
* Oversee access card management via our laptop-based system
* Act as first point of contact for any office alarm alerts
Communications
* Serve as a friendly, reliable point of contact for colleagues, visitors and new joiners
* Share clear updates on lunches, maintenance, events and office actions
* Join weekly catch-ups with other office managers to ensure consistency across locations
Events Coordination
* Support senior leaders with planning office socials and our end-of-year celebration
* Assist with logistics for DEIB activities and other office initiatives
Qualifications
* Strong organisational skills and attention to detail
* A proactive, can-do attitude and willingness to roll up your sleeves
* Great communication and people skills
* Ability to build positive relationships with colleagues, suppliers and building management
* Confidence managing multiple tasks in a dynamic environment
Package
We understand the importance of life outside of work, and our benefits package reflects this;
* Salary: £30,000 - £35,000 (Pro-rata for part-time)
* Private Healthcare
* Employee Wellbeing Programme to support physical and mental health
* 5% Company Pension matched contribution
* Flexible working
* Cycle to work scheme
* Dental insurance
* Reward gateway to additional benefits and savings on gym memberships, holidays and more