Pharmacy Assistant (Procurement)
The closing date is 22 March 2026
An opportunity has arisen for an assistant to join our pharmacy procurement team responsible for the purchasing of medicines for the Chesterfield Royal Hospital NHS Foundation Trust.
The procurement team manage the ordering of over £20 million worth of medicines each year, so we are looking for someone with the right skills and attention to detail. We are looking for an excellent team player who is hardworking and enthusiastic to participate in and support the provision of our services.
Main duties of the job
A good general understanding of IT systems is essential as the majority of our ordering systems are electronic. You will also be expected to be able to update Excel spreadsheets and competently interact with other Microsoft applications.
You will be involved in the day to day ordering of medicines, liaising with wholesalers and suppliers to ensure medicines are available for clinical teams.
Processing invoices and chasing out of stock medicines as also a key component to the role.
About us
Our Vision is to be a first-class provider of sustainable healthcare services, delivering the best possible care for our patients; and being a great place to work for our people. Our Proud to CARE philosophy supports this vision. As members of staff we will always:
* Show COMPASSION- treating everyone with kindness - welcoming diversity and inclusion, considering individual needs; and challenging inappropriate behaviours outside of our values
* AMBITION- Aspiring to be the best - reaching high standards, providing exceptional care and services; and achieving measurable improvements in people's health and wellbeing
* RESPECT- Valuing and appreciating everyone - listening, learning and acting on their experiences, being open and honest; and recognising that working with others brings benefits
* ENCOURAGEMENT- Opportunities for all - supporting education and development, helping people to bring their improvement ideas to life and speak-up; and getting everyone involved in our future
Job responsibilities
Key Result Areas
These are the key areas that support the purpose of the job.
To undertake the placing of routine and ad-hoc pharmacy orders, in accordance with the defined daily routine.
To undertake invoice processing, in accordance with agreed timescales, ensuring that deviations from predicted purchase price are investigated.
To pursue overdue orders, including liaison with manufacturers and suppliers under the direction of the Pharmacy Procurement manager.
To assist in maintaining records of medicines shortages.
To participate in planned and ad hoc stock taking activity in the pharmacy store.
To deal with enquiries and requests from wards and departments liaising with the Pharmacy Procurement Office Manager and Principal Technician as required.
To assist and advise members of pharmacy staff on matters relating to medicines procurement / availability.
To assist with general clerical duties, including post, filing, answering the telephone, photocopying, and document management.
Person Specification
Qualifications and Training
* A‑C /or Grade 4‑9 in English and Maths
* Level 2 QCF/NVQ Pharmacy (or equivalent)
Experience
* Team Working
* Ability to prioritise
* Experience of medicines procurement / distribution
* Previous dispensing experience in a hospital or community dispensary
Skills and Knowledge
* Good organisational and communication skills
Personal Attributes
* Caring attitude
* Ability to recognise limits of own knowledge and to refer accordinglyAble to remain calm under pressure
* Evidence of self‑motivation and self direction
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Chesterfield Royal Hospital NHS Foundation Trust
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