This job is with WPP Production, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
About WPP Production
We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world.
About WPP
WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com .
A Hybrid working model
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
What does a Bookings Coordinator do at WPP Production?
The Bookings Coordinator at WPP Production is a pivotal role responsible for strategically allocating our talent across diverse disciplines and expertly scheduling projects. This role demands a keen balance between client requirements and operational efficiency, aiming to optimise resource utilisation and revenue generation. The Coordinator will provide expert advice on booking appropriateness, skilfully negotiate solutions, and proactively offer alternatives. With constant oversight, they will ensure immediate responses to queries and deliver accurate, up-to-date information on staff availability and facility status.
Key Responsibilities
* Strategic Scheduling: Expertly schedule video, audio, motion design and studio work across multiple production departments
* Resource Optimisation: Maintain daily oversight of the schedule, ensuring resources are allocated efficiently, fairly, and cost-effectively to maximise utilisation
* Proactive Planning: Anticipate and flag any potential roadblocks or workflow challenges, proposing solutions
* Project Information Management: Collaborate with Producers to gather comprehensive project details (eg briefs, scripts, technical specifications, timing plans, job & project numbers, font information)
* Operator Support: Ensure all operators are fully informed of their assignments, allocated workstations/suites and relevant licenses.
* Global Resource Coordination: Liaise with global offices to seamlessly coordinate resources and optimise asset utilization across all sites
* Freelance Management: Cultivate strong relationships with external recruitment agencies to source and book high calibre freelancer talent, managing all associated administrative processes including finance approval, contracts, IR35 submissions, setups and NDA forms.
Reporting lines and key stakeholders
This role reports to the Head of Bookings. You will work closely with various levels of Management, Producers, operators and operational teams.
Requirements
* Experience: Proven bookings, scheduling or producing role
* Technical Skills: Proficient in an industry-standard scheduling software package (Xytech preferred)
* Industry Knowledge: Good working knowledge of post-production processes and services
* Organisational Acumen: Excellent time management, multi-tasking abilities, and meticulous attention to detail
* Adaptability: Eager to adapt to new working methods, practices and emerging technology advances
* Relationship Building: Demonstrate ability to form and maintain strong collaborative relationships with post producers, operators & clients
* Problem-Solving: Proactive, positive attitude towards problem-solving amidst tight deadlines; capable of working effectively within a close-knit team
* Communication: Strong negotiation and communication skills
* Client Focus: A clear understanding of, and commitment to, delivering exceptional customer care and service
#L1-PS1
#L1-Hybrid
Why work here:
At WPP Production, you’ll help shape the future of content production at a truly global scale. We bring together world-class talent, cutting-edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry. You’ll work in a collaborative, borderless environment where craft excellence is valued, innovation is encouraged, and AI and next-generation tools are used to amplify not replace human creativity. With access to diverse projects, global career opportunities, and the backing of WPP’s unmatched network, this is a place where you can grow your skills, make real impact, and create work that performs for every audience, across every channel, at every moment.
Inclusion and Impact
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
Data
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