Ogilvie Construction, part of the family-owned Ogilvie Group founded in 1946 has grown into one of Scotland’s leading privately owned construction companies. With a diverse project portfolio across multiple sectors such as community, education, health, residential, sports and student accommodation, we are a multi-skilled organisation that provides a rewarding and challenging working environment for all employees.
We have an opportunity for an Office Administrator to join our team in Aberdeen.
The role:
* Reporting to the Operations Manager, you will be responsible for:
* Efficiently manage project data, drawings and correspondence
* Document Controller for project drawings (where applicable and advised)
* Maintain and administer project data on all business systems including Asite, Fastdraft, etc.
* Provision of administrative support to site staff including all typing / filing / archiving / photocopying / scanning
* Receiving telephone calls / email enquiries and responding accordingly
* First point of contact for visitors to the site office, greet visitors to reception and make welcome
* Assist in resolving any basic IT issues within the office and site and escalating to Group IT department where necessary
* Ensure all reports and forms are correctly presented, completed and/or returned by due date
* Organise meetings and prepare meeting rooms
* Maintain efficient and effective systems and procedures, ensuring all company policies are followed in line with the Management System
* Monitor clients Fastdraft system and ensure good lines of communication with site teams and management.
* Collate certification and client handover packs
What we’re looking for:
* Previous experience of office administration in a busy office environment
* Previous experience of the construction industry would be a distinct advantage
* IT Literate, good knowledge of Microsoft Office, Internet and databases
* Good general level of education is required (including Math’s and English)
* HNC/HND Business Administration (preferred)
* Mon – Fri, 8am – 5pm
* Early finish Friday (3:30pm)
* 32 days annual holiday entitlement
* Access to Well-being Champions and Mental Health First Aiders
* Commitment to skills development
* Generous contributory personal Pension Scheme
* Salary exchange pension with employer NI savings included
* Employee Assistance Programme including 5 counselling
sessions
A family owned business supporting numerous industries
Ogilvie Group,
200 Glasgow Rd,
Stirling FK7 8ES
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