Job description
My client a leading public sector organisation based in Belfast are currently seeking to recruit a Full-Time Regional Coordination Centre Hub Administrator.
Hours: Monday - Friday, 9am-5pm
Pay: £ per hour
KEY DUTIES / RESPONSIBILITIES
1. To provide effective and efficient administrative and secretarial services to the functions of the RCC.
2. To assist in the establishment and maintenance of systems, processes and procedures for the effective and efficient operation of the RCC.
3. Servicing daily meetings, capturing information and reproducing to inform the daily meetings.
4. Capturing discussions and actions from daily meetings
5. Working closely with Co-Directors to ensure daily reports are available to inform the function of the RCC, reporting to Trusts, SPPG and DoH as required
6. To process and record communications from Trusts, SPPG or DoH.
7. To assist in the organisation of the activities of the RCC, participating in relevant Team weekly meetings, workshops/conferences as necessary
8. To assist the Director / Co-Directors to manage the process of agenda setting, the logistics of the organisation of meetings, provision and dissemination of information.
9. To undertake additional responsibilities as required, including relevant decision making regarding the running of the RCC.
10. To assist in the implementation of arrangements to assure strong financial management ensuring efficient and effective use of resources.
11. To assist in the development of systems, processes and procedures for the management of records (both manual and electronic) within the RCC in accordance with HSC policy, DoH guidance and statutory requirements.
12. To assist in introducing best practice information systems in line with HSC, ICT strategy, including electronic document management, ensuring that staff are trained and competent in the use of these systems.
Essential Criteria
A University Degree or a recognised professional qualification (NQF Level 6 or above) AND at least 2 years' experience working within the Health and Social Care system in an administrative role at Band 4 or equivalent, to include experience of diary management, reproducing data and updating systems, the efficient servicing of high-level meetings (including minute taking) and working with a range of professional groups
OR
At least 4 years' experience within the Health and Social Care system in an administrative role at Band 4 or equivalent, to include experience of diary management, reproducing data and updating systems, the efficient servicing of high-level meetings (including minute taking) and working with a range of professional groups
SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:
Demonstrates evidence of the ability to work as part of a team.
Demonstrates evidence of effectively working within a dynamic work environment.
Demonstrates evidence of the ability to communicate effectively both verbally and in writing.
Demonstrates evidence of the ability to prioritise work, meet tight deadlines and work on your own initiative.
Decision Making skills
Proven ability to exercise good judgement, initiative and discretion.
Understanding of the HSC environment and/ or a large public sector organisation and working with/for senior executives.
Knowledge and proven record of organising and facilitating the efficient functioning of a busy office.
Knowledge of good records management - both manual and electronic systems.