Title: Team Assistant / Office Manager
Location: London, UK
Type: Contract
We are looking for looking for a temporary Team Assistant to help support the Operations team in London. Required a very bright, proactive, and resilient business support professional who can demonstrate a minimum of 3 years’ experience supporting senior leaders, whilst managing projects including events, office management, and occasional HR duties (e.g. onboarding). The ideal candidate will possess expert judgement and be able to read between the lines, demonstrating a proven track record of delivering results in an entrepreneurial and high-performing environment.
Responsibilities
* Office management
* Cross-Functional Collaboration and Communication
* Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
* Owns expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance.
* Workes with Head of Operations to manage discretionary budget tracking (e.g., morale, hardware, supplies) and reporting.
* Identifies and resolves expense and supply related issues (e.g., missing purchase orders [POs], account imbalances) by communicating with senior leaders and Finance as applicable.
* May perform vendor and supplier management, including ensuring they are set up for financial processing.
* Calendar Management and Meeting Logistics
* Event Coordination and Logistics
* Project Ownership
Required qualifications
* 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.
* Passionate about creating an excellent office experience.
* Experience managing a team with dual accountability.
* Proactive and collaborative mindset demonstrating complete ownership of their areas.
* Comfortable working from the office 3/4 days a week