Administrative Assistant
Location: Hackney N1 / E8
Start Date: ASAP
Work Arrangement: Office Based - On Site
Length: 3 Months
PAYE Rate: £18.30 an hour
Umbrella Rate: £24.66 an hour
The Role
We are looking for a dynamic, organized, and proactive Administrative Assistant to join our team. We need someone urgently who can hit the ground running immediately. This role is perfect for someone who enjoys working with people, stays calm under pressure, and can prioritize competing tasks while maintaining high attention to detail.
As our Admin Assistant, you will be central to our daily operations, coordinating tasks and schedules for a team of health and social care staff. While the role covers a broad range of support, there is a heavy emphasis on high-level minute taking for important clinical and departmental meetings.
Key Responsibilities
Expert Minute Taking: Attend meetings and produce accurate, professional minutes under tight deadlines to capture every decision and action point.
Patient & Visitor Relations: Act as the first point of contact, providing a professional and welcoming environment for service users, their families, and support staff.
Communication: Respond to queries face-to-face, by telephone, or in writing, ensuring messages are communicated to the relevant staff.
Clinical Support: Provide effective cover and support at the Learning Disabilities Clinic in St Leonards Hospital.
Information Management: Maintain digital files to ensure documentation is accessible and compliant with Information Governance standards.
Team Operations: Assist with data entry, report generation, correspondence management, and ordering items.
Clinic Upkeep: Maintain a clean and organized clinic environment.
About You
Communication Specialist: You can adapt your communication style to meet the needs of clients with learning disabilities.
Collaborative: You are a team player who is happy to support colleagues and liaise effectively with other departments and the general public.
Organized: You are proficient at managing complex schedules and sorting correspondence.
Adaptable: You understand that duties may develop over time and are comfortable assisting with various ad hoc admin tasks as needed.If you are ready to make an immediate impact in Hackney, we would like to hear from you!
Please note due to the high number of applications only successful candidates will be contacted
Commercial Services Trading Ltd is acting as an Employment Business in relation to this vacancy