Contract Administrator
About Trueform
Trueform is a pioneering technology, manufacturing, and installations company.
We are a leading and award-winning designer, manufacturer and installer of street furniture, signage, smart city street furniture and electronic digital signage.
Trueform offers great career opportunities for an enthusiastic and driven individual, looking to work in an active and rewarding sector.
About the Role
This is an excellent opportunity for a contract administrator to join the Trueform team, joining in a developmental role, with good career progression opportunities.
The post holder will develop specific knowledge of bus stops & shelter infrastructure and be actively involved in supporting the with various contract delivery requirements, supporting Trueform and London Buses (TfL) in delivering a world-class transport network.
The role will include multiple contract coordination and administration tasks. Working closely with the management team, and highway operatives, this candidate will provide valuable support to the contract delivery. This role presents an excellent opportunity for an enthusiastic and engaged candidate, looking to develop their career in an active and fast-paced environment.
The role will be based office based, at Trueform's headquarters in Hayes, Middlesex.
The successful candidate will be joining a small friendly and supportive team, working closely with a variety of different departments and skilled professionals.
Responsibilities & Duties
Your main responsibilities and duties will include:
· Administering the processing of orders on various contract management systems.
· Collating and issuing work packages to our highway operatives.
· Updating trackers and work programme spreadsheets.
· Coordination of work with highway operatives, communicating work requirements.
· Archiving completed work packages.
· Active client liaison, emailing status and progress updates on work orders.
· Develop understanding of many bus shelter types, parts, and their associated repairs.
· Provide support to the Installations department with various contract administration requirements.
Who we are looking for:
To succeed in this role, you will need to be someone with:
· An engaged and enthusiastic candidate with experience in contract administration.
· Efficient computer skills, maintaining spreadsheets, archiving files, and processing orders on system.
· Able to manage multiple tasks, managing the distribution of order instructions to our workforce.
· Able to develop a good working understanding of the requirements within bus shelters.
· Good communication skills; in-person, on-phone, and on-email.
· An engaged team player with a desire for operational success.
· Treats everyone with respect, whilst promoting honesty and positivity within the workforce.
· Understands the importance of Health & Safety, and the business' policies and procedures.
· Appreciates the importance of completing works on-time, demonstrating a 'can do' attitude, and willingness to go above and beyond to complete works.
Qualifications and Experience
We are looking for someone who has the following qualifications and experience:
Required:
· Previous experience in general contract administration.
· Efficient at processing multiple tasks.
· Competent user of Microsoft Office packages, and computer systems.
What You will Receive
· Competitive graduate salary
· Working Pattern: 8 hours a day, Monday to Friday (7.00 am to 15.30 pm).
· Company Pension Scheme
· Discount and cashback offers (for example discounted gym membership and shopping discounts)
· Company cycle to work scheme
· Company green car scheme
Job Types: Full-time, Permanent
Work Location: In person
Expected start date: 01/09/2025